Air Traffic Coordinator

Alba Wheels Up International, LLC; Miami (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A customs brokerage company in Miami is looking for an Air Traffic Import Coordinator to oversee the importation process via air freight. The ideal candidate will have a Bachelor's degree in logistics, proven experience in air import logistics, and strong communication skills. The role requires attention to detail, problem-solving abilities, and a customer-focused mindset. This is an on-site position with no remote work option.

Qualifications

• Proven experience in air import logistics or a similar role within the logistics industry.
• Strong knowledge of international trade regulations, customs procedures, and import laws.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Prepare, review, and process import documentation, ensuring compliance.
• Resolve issues during the customs clearance process.
• Coordinate shipments with international suppliers and freight forwarders.

Skills

Logistics knowledge

Communication skills

Problem-solving abilities

Attention to detail

Organizational skills

Education

Bachelor's degree in logistics or supply chain management

Tools

CargoWise

Job description

Talent Acquisition Manager @ Alba International, 7X AIRS Certified Recruiter

Advance Customs Brokers, a Customs House Broker & company of Alba Wheels Up, LLC offers cargo clearance throughout U.S. ports of entry and delivery of cargo among its various importer services. Our company works exclusively with perishable cargo (frozen and fresh fruits and vegetables). Air traffic import coordinators are responsible for ongoing follow‑up with government agencies and carriers such that you are in constant communication with our clients regarding the status of product clearance and ensuring timely receipt of those products to their destination. To be effective in this role you must be someone that has “that sense of urgency”, who is honest, dependable, organized and responsible. You are a detail‑oriented problem solver, who does whatever it takes with 100% commitment to our clients.

Job Summary

The Air Traffic Import Coordinator is responsible for overseeing and managing the importation process of goods via air freight, ensuring the efficient and cost‑effective movement of products from international sources to the designated destination. They must navigate the complexities of international trade regulations and work closely with various stakeholders to ensure smooth logistics operations.

Key Responsibilities

• Import Documentation: Prepare, review, and process all necessary import documentation, including invoices, bills of lading, customs declarations, and other required paperwork. Ensure compliance with international trade regulations, customs requirements, and import laws.
• Customs Clearance: Resolve any issues or discrepancies that may arise during the customs clearance process.
• Supplier Coordination: Communicate with international suppliers, manufacturers, and freight forwarders to arrange shipments and obtain necessary shipping details. Monitor and update shipment schedules to ensure on‑time arrivals.
• Compliance and Reporting: Maintain up‑to‑date knowledge of import regulations and tariffs. Prepare and submit reports on import activities, including shipment status and compliance with import regulations.
• Customer Service: Provide excellent customer service to clients and internal stakeholders, addressing inquiries and concerns related to import shipments. Keep customers informed about the status of their shipments and expected delivery dates.
• Risk Management: Identify potential risks and develop contingency plans to address issues that may disrupt the importation process.
• Cost Management: Identify opportunities for cost savings and process improvements.

Qualifications and Skills

• Bachelor's degree in logistics, supply chain management, or a related field (or equivalent experience).
• Proven experience in air import logistics or a similar role within the logistics industry.
• Strong knowledge of international trade regulations, customs procedures, and import laws.
• Proficiency in using logistics software and systems—CargoWise.
• Excellent communication and negotiation skills.
• Attention to detail and problem‑solving abilities.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational and time management skills.
• Customer‑focused mindset and dedication to providing quality service.
• Great attendance is a must.

*PLEASE NOTE THIS IS NOT A REMOTE POSITION*