Air Export Specialist – Freight & Compliance

Jobtailor

Grapevine (TX)

On-site

USD 60,000 - 90,000

Full time

14 days+

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Job summary

Jobtailor in Texas is seeking an experienced Air Export Operations Specialist to coordinate shipments from gateway facilities, book space, and liaise with carriers and customs brokers. You will prepare air waybills, invoices, packing lists, and licenses, ensure regulatory compliance, track milestones, and deliver timely status updates to clients while driving continuous process improvements.

Strong communication, attention to detail, and knowledge of CargoWise/CHAMP are essential for success in

Qualifications

Bachelor’s degree in logistics, supply chain management, international business, or related field preferred.
Certifications in freight forwarding or customs brokerage advantageous.
Minimum 2–3 years of experience in freight forwarding, air export operations, or international logistics.
Specific air freight experience preferred.
Strong knowledge of air freight operations, international trade regulations, and customs procedures.
Excellent organizational and time management skills.
Proficiency with freight forwarding software and systems such as CargoWise and CHAMP Cargosystems.
Effective communication and negotiation abilities.
Attention to detail and accuracy in documentation and data entry.
IATA or FIATA certification preferred.
Experience handling perishable goods or hazardous materials in air freight preferred.
Familiarity with industry-specific regulations and compliance standards.
Fluent in English, oral and written.
Proficiency in Microsoft Office suite, including Word, Excel, and Outlook.
Familiarity with freight forwarding systems for booking, tracking, and documentation management

Responsibilities

Coordinate air export shipments from gateway facility, including booking cargo space and arranging pick-ups.
Coordinate with carriers and airlines for on-time departure and arrival.
Prepare air waybills, commercial invoices, packing lists, and export licenses.
Verify documentation accuracy for customs clearance and cargo acceptance.
Facilitate customs clearance, file export declarations, and obtain permits.
Monitor shipments from gateway to destination airports and provide status updates.
Address transit issues and implement corrective actions.
Serve as primary client contact regarding shipment status and documentation requirements.
Liaise with freight carriers, ground handlers, customs brokers, and other service providers.
Negotiate rates and terms with suppliers.
Verify shipment data for regulatory and client compliance.
Conduct quality checks on cargo packaging, labeling, and documentation.
Identify process improvements and efficiency enhancements in air export operations.
Implement best practices and quality standards to improve service delivery and customer satisfaction.