Air Cargo Administrative Assistant

Jobtailor; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor in Miami is seeking an organized Administrative Assistant to support executives with document handling, scheduling, and correspondence in a fast-paced office environment.

You will manage mail, filing, calls, and visitor coordination; strong typing and English literacy are essential, and a two-year degree is preferred. This role emphasizes accuracy, discretion, and proactive office operations.

Qualifications

• Associate's degree is required or equivalent
• Typing proficiency using a personal computer
• Ability to read and interpret documents such as safety rules and manuals
• English language fluency in reading, writing, speaking and understanding

Responsibilities

• Schedule conference room meetings and relieve officials of clerical work
• Read and route incoming mail
• Attach appropriate files to supervisor responses
• Compose and type routine correspondence
• File correspondence and records
• Route calls and place outgoing calls
• Schedule appointments
• Greet visitors and escort to appropriate staff
• Compile and type reports
• Make copies of documents
• Prepare outgoing mail or packages and maintain kitchen, conference room and supply areas

Skills

Typing

Document management

Report compilation

Mail handling

File organization

Communication

Interpersonal skills

Organizational skills

Education

Associate's degree

Tools

Personal computer

Job description

Responsibilities

• Schedule conference room meetings, and otherwise relieve officials of clerical work and minor administrative and business detail by performing the following duties:
• Reads and routes incoming mail.
• Locates and attaches appropriate file to correspondence to be answered by supervisor or manager.
• Composes and types routine correspondence.
• Files correspondence and other records.
• Routes call to appropriate party and places outgoing calls.
• Schedules appointments.
• Greets visitors, ascertains nature of business, and escorts visitors to appropriate person.
• Compiles and types reports.
• Makes copies of correspondence or other printed matter.
• May prepare outgoing mail or packages order and maintain supplies, responsible for ordering food for special meetings and maintenance of kitchen, conference room and copy/supply room.

Requirements

• Associate's degree (A. A.) or equivalent from a two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Typing required using personal computer.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to read, write, fluently speak and understand the English language.

Core Competencies

Demonstrates strong administrative support capabilities, including scheduling, correspondence management, and visitor coordination. Proficient in typing and document interpretation, with a focus on maintaining organized office operations.

Hard Skills

• Typing
• Document Management
• Report Compilation
• Mail Handling
• File Organization

Soft Skills

• Communication
• Interpersonal Skills
• Organizational Skills

Certifications & Qualifications

• Associate's Degree