AI Workflow Automation Specialist

Food Truck Promotions; Oregon; Hybrid; USD 100,000 - 120,000; Full time

Job summary

Food Truck Promotions is seeking a hands-on AI-focused automation engineer to audit, build, and connect workflows across HubSpot, PandaDoc, GSuite, and Quo. You will develop and ship automations that reduce manual work and improve efficiency across the business.

You’ll implement AI-driven responses, automate quote generation, and ensure systems integrate smoothly. A small, scrappy team will rely on clear communication to move fast and ship reliable automations.

Qualifications

• Requires AI as the primary tool for building workflows and automations.
• Experience reading and troubleshooting code relevant to automation.
• Demonstrated ability to build automations for small businesses with limited resources.
• Ability to reason about the
• Strong communication skills to explain complex systems clearly.

Responsibilities

• Audit our current tools and workflows, identify quick wins, and move fast
• Build and manage automations across our core stack (HubSpot, PandaDoc, GSuite, Quo)
• Use AI to power smarter systems — auto-responses, quote generation, PDF creation, and more
• Connect our tools so they work together seamlessly, reducing breakage and manual intervention
• Communicate clearly with the team about how systems work and how changes affect other roles

Skills

AI-driven development

Automation for SMB

Code literacy

Clear communication

Tools

HubSpot

PandaDoc

GSuite

Quo

Job description

Who We Are

Food Truck Promotions creates mobile brand experiences that bring brands into the real world through custom vehicles, pop-ups, and interactive activations.We're looking for someone who's genuinely fluent in AI — not as a buzzword, but as a hands‑on tool for building workflows, automating processes, and connecting systems that actually work. You'll use AI to move fast and build smart across our internal tools — with the potential to bring that same impact to our clients down the road.This is a hands‑on role for someone who doesn't just advise, but builds, tests, and ships. You'll work closely with a small, scrappy team to eliminate manual work and create systems that make everyone's job easier and our business faster.

What You'll Do

• Audit our current tools and workflows, identify quick wins, and move fast
• Build and manage automations across our core stack (HubSpot, PandaDoc, GSuite, Quo)
• Use AI to power smarter systems — auto-responses, quote generation, PDF creation, and more
• Connect our tools so they work together seamlessly, reducing breakage and manual intervention
• Communicate clearly with the team about how systems work and how changes affect other roles

Requirements

Who You Are

• Someone who builds with AI as their primary tool
• Comfortable enough with code to read it, troubleshoot it, and know when something's off
• Experienced building automations for small businesses — you know how to do a lot with a little
• Someone who understands the why behind what they're building, not just the technical execution
• A strong communicator who can make complex systems feel simple

BenefitsSalary:

• Contract role $100-120k per year