AI-Driven Operations & Executive Support Coordinator

VirtuHire; United States; Remote; USD 45,000 - 70,000; Full time

Job summary

VirtuHire is seeking a proactive Business Operations & Executive Support Coordinator in the US to support day-to-day operations across bookkeeping services and e-commerce, including marketing, admin, basic bookkeeping, and store management.

The right candidate will wear multiple hats, take initiative, and improve processes using AI tools like ChatGPT, while building a long-term relationship with the business owner.

Qualifications

• Experience in operations, administration, executive assistance or marketing coordination.
• Knowledge of social media platforms and ability to support marketing activities.
• Regular use of ChatGPT for research, task management and workflow automation.
• Familiarity with QuickBooks and basic bookkeeping (expense capture, categorisation).
• Exposure to e-commerce platforms (Shopify, Amazon, Etsy) and willingness to learn new systems.
• Strong organisational and time-management skills; ability to manage competing priorities with minimal supervision.
• Excellent verbal and written communication; proactive and reliable.

Responsibilities

• Coordinate and support marketing activities across bookkeeping and e-commerce ventures; manage social media content.
• Organise workflows, manage schedules, track priorities and ensure tasks are completed efficiently.
• Use ChatGPT and other tech daily to improve productivity; document SOPs and promote system usage.
• Assist with day‑to‑day administration of online stores; manage listings and monitor activity.
• Capture and categorise expenses using QuickBooks and export/review data in Excel with AI support.
• Maintain organised records, conduct research and handle general administrative tasks.
• Communicate with the business owner and team; provide proactive updates and raise issues early.
• Anticipate owner needs and provide flexible support across changing priorities; potential personal admin tasks as needed.

Skills

Operations

Executive support

Marketing coordination

Social media management

ChatGPT usage

Time management

Communication

Relationship building

Proactivity

Problem solving

Tools

QuickBooks

Shopify

Amazon

Etsy

Job description

VirtuHire is seeking a proactive Business Operations & Executive Support Coordinator in the US to support day-to-day operations across bookkeeping services and e-commerce, including marketing, admin, basic bookkeeping, and store management.

The right candidate will wear multiple hats, take initiative, and improve processes using AI tools like ChatGPT, while building a long-term relationship with the business owner.