AI-Driven Executive Assistant & Operations Support (Remote)

ISTA Personnel Solutions; United States; Remote; USD 42,000 - 62,000; Full time

Job summary

ISTA Personnel Solutions South Africa is hiring an Executive Administrative Assistant – AI & Operations Support. This fully remote role focuses on AI-assisted workflows, research, reporting and process development, with no diary-management duties.

You should learn quickly, write clearly, and manage multiple priorities while embracing AI tools to improve workflows. This role offers growth into project coordination as the business scales and cross-functional collaboration with international

Qualifications

• Excellent written English, with professional communication.
• Strong administrative, operations support or project coordination experience.
• Enjoys learning and adapting to new systems quickly.
• Highly organized with attention to detail and multi-tasking ability.
• Comfortable with technology and independent work.

Responsibilities

• Support AI-assisted workflows and process development.
• Use AI tools for research and operational tasks.
• Write clear instructions and prompts for AI outputs.
• Assist with reports, data handling and documentation.
• Track tasks and ensure timely completion.
• Learn and adopt new software and processes.
• Support ad hoc administrative and project needs.
• Contribute to improving internal processes as AI needs evolve.
• Complete onboarding and data-security training.

Skills

Written English

Administrative support

Learning agility

Organization

Fast thinking

Tech-savvy

Research & problem-solving

Independence

AI familiarity

Tools

ClickUp

Outlook

Teams

Excel

OneNote

QuickBooks

HubSpot

AI Tools

Job description

ISTA Personnel Solutions South Africa is hiring an Executive Administrative Assistant – AI & Operations Support. This fully remote role focuses on AI-assisted workflows, research, reporting and process development, with no diary-management duties.

You should learn quickly, write clearly, and manage multiple priorities while embracing AI tools to improve workflows. This role offers growth into project coordination as the business scales and cross-functional collaboration with international