Remote Administrative & Deal-Flow Support Specialist

ISTA Personnel Solutions; United States; Remote; USD 42,000 - 54,000; Full time

Job summary

ISTA Personnel Solutions South Africa is seeking an Administrative Assistant to join the client's team, providing dedicated support to keep deals, data, and daily operations running smoothly. This is a fully remote role with flexible day-to-day responsibilities.

You will handle data entry, maintain spreadsheets, and assist with project reporting while coordinating with the US-based financing clients. Strong communication and organisation are essential for success in this fast-paced environment.

Qualifications

• Previous administrative experience required.
• Experience in the financial industry advantageous but not mandatory.
• Excellent communication and organisational skills.
• Proactive, self-starting and ownership.
• Comfortable with MS Office and reporting tools.

Responsibilities

• Accurately capture and update data across internal systems, including QuickBooks.
• Maintain, update, and organise spreadsheets to keep deal and client information current.
• Research and recommend new software and tools to help streamline deal flow and call management.
• Support the team in evaluating and transitioning to improved workflow tools as needed.
• Assist with general reporting and ensure information is accurately reflected and easy to reference.
• Take on ad hoc administrative tasks as they arise, adapting to the day-to-day needs of the business.
• Work independently and proactively, identifying tasks that need attention without waiting to be asked.

Skills

Communication skills

Highly organised

Proactive self-starter

Attention to detail

Data entry

Tools

QuickBooks

MS Office

Outlook

Excel

Job description

ISTA Personnel Solutions South Africa is seeking an Administrative Assistant to join the client's team, providing dedicated support to keep deals, data, and daily operations running smoothly. This is a fully remote role with flexible day-to-day responsibilities.

You will handle data entry, maintain spreadsheets, and assist with project reporting while coordinating with the US-based financing clients. Strong communication and organisation are essential for success in this fast-paced environment.