AI-Driven Executive Assistant for Marketing Ops

Lancesoft; Franklin Lakes (NJ); On-site; USD 55,000 - 85,000; Full time

Job summary

Lancesoft in Franklin Lakes, NJ, seeks an Assistant 3, Administrative to support four Central Marketing Organization VPs. This role emphasizes using AI tools to draft, summarize, and organize content, improving speed and consistency in delivering structured tasks and coordination across meetings.

You will manage calendars, prepare agendas, draft communications with AI, maintain organized folders in Teams and SharePoint, and help track actions across priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience
• 1–3 years in an executive assistant, admin, marketing coordination, or operations support
• Experience supporting senior leaders in a global/matrix environment
• Strong organizational and prioritization skills
• Excellent written communication for emails, summaries, and materials
• Proficient in Microsoft 365: Outlook, Teams, PowerPoint, SharePoint

Responsibilities

• Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs.
• Uses AI tools to draft summaries, communications, and documents.
• Leverages AI to identify patterns and streamline workflows across priorities.
• Maintains folders, templates, and version control in Teams and SharePoint.
• Coordinates cross-functional initiatives and tracks action items through completion.

Skills

AI tool usage

Organizational skills

Written communication

Microsoft 365 proficiency

Multitasking

Education

Bachelor's degree

Tools

Microsoft 365 Suite

Job description

Lancesoft in Franklin Lakes, NJ, seeks an Assistant 3, Administrative to support four Central Marketing Organization VPs. This role emphasizes using AI tools to draft, summarize, and organize content, improving speed and consistency in delivering structured tasks and coordination across meetings.

You will manage calendars, prepare agendas, draft communications with AI, maintain organized folders in Teams and SharePoint, and help track actions across priorities in a fast-paced environment.