Asst 3, Administrative

Lancesoft; Franklin Lakes (NJ); On-site; USD 55,000 - 85,000; Full time

Job summary

Lancesoft in Franklin Lakes, NJ, seeks an Assistant 3, Administrative to support four Central Marketing Organization VPs. This role emphasizes using AI tools to draft, summarize, and organize content, improving speed and consistency in delivering structured tasks and coordination across meetings.

You will manage calendars, prepare agendas, draft communications with AI, maintain organized folders in Teams and SharePoint, and help track actions across priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience
• 1–3 years in an executive assistant, admin, marketing coordination, or operations support
• Experience supporting senior leaders in a global/matrix environment
• Strong organizational and prioritization skills
• Excellent written communication for emails, summaries, and materials
• Proficient in Microsoft 365: Outlook, Teams, PowerPoint, SharePoint

Responsibilities

• Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs.
• Uses AI tools to draft summaries, communications, and documents.
• Leverages AI to identify patterns and streamline workflows across priorities.
• Maintains folders, templates, and version control in Teams and SharePoint.
• Coordinates cross-functional initiatives and tracks action items through completion.

Skills

AI tool usage

Organizational skills

Written communication

Microsoft 365 proficiency

Multitasking

Education

Bachelor's degree

Tools

Microsoft 365 Suite

Job description

Job Title: Asst 3, Administrative

Location: Franklin Lakes New Jersey 07417

Job Description

Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs, namely: VP, Digital Experience Management VP, Global Brand Strategy VP, Global Pricing VP, Launch Excellence and Insights This is not a traditional administrative support role. It focuses on using AI tools to improve speed, quality, and consistency of work, enabling the delivery of structured tasks, coordinating information and meetings in a fast-paced, exciting environment. The successful candidate will be able to demonstrate experience using AI tools for drafting, summarizing, or organizing information (e.G., Copilot-style tools or comparable platforms), and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done. This role combines executive support with structured marketing coordination and AI enabled content preparation to improve speed, consistency, and effectiveness of Central Marketing work.

Responsibilities

• Manages calendars, schedules meetings, and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.
• Utilizes approved AI tools to draft summaries, communications, and documents, while developing reusable prompts to drive consistency and efficiency.
• Leverages AI to identify patterns, risks, and opportunities across VP priorities, streamlining workflows and automating recurring deliverables.
• Maintains structured folders, templates, and version control in Teams and SharePoint, along with a curated library of effective prompts and outputs.
• Coordinates cross-functional initiatives, tracks action items through completion, escalates risks when necessary, and improves overall speed, quality, and consistency of deliverables.

Minimum Requirements

• Bachelor s degree preferred in business, marketing, communications, or a related field;equivalent experience may be considered.
• 1 3 years of experience in an executive assistant, administrative, marketing coordination, or operations support role.
• Experience supporting senior leaders or working in a global, matrixed environment is advantageous.
• Strong organizational and prioritization capability, with the ability to manage multiple requests at once, keep work on track, and maintain accuracy under pressure.
• Clear written communication skills, with an ability to translate inputs into concise, well-structured emails, summaries, and presentation materials for executive audiences.
• High level of digital proficiency across Microsoft 365 tools such as Outlook, Teams, PowerPoint, and SharePoint, along with confidence working in collaborative digital environments.

Preferred Requirements

• Exposure to marketing, digital, or commercial environments is helpful but not required.
• Disciplined approach to managing information, ensuring files, templates, and materials are well-organized, easy to access, and consistently maintained.
• Working familiarity with AI tools for drafting, summarizing, and organizing content, with the ability to apply them in a practical and thoughtful way.

What Will Help You Stand Out

• Experience working in global marketing organizations with multiple business units, regions, and compliance requirements.
• A strong point of view on how to operationalize AI responsibly and pragmatically to increase work efficiency
• The ability to balance multiple priorities with practical execution and change adoption.
• A collaborative and positive can-do attitude
• A Say-Do ratio of 1: 1

Additional Information

This role offers exposure to Central Marketing leadership and AI-enabled workflows.