AI-Driven Chief of Staff for the CEO

ZANIA; San Francisco (CA); On-site; USD 80,000 - 110,000; Full time

Job summary

Zania is seeking an Executive Assistant to the CEO in Palo Alto. In a hyper-growth Series A environment, you will be the strategic partner enabling the CEO to lead and scale the company.

You will manage complex personal logistics, support hiring, and drive operational efficiency with AI-driven workflows. The role requires 4+ years supporting a CEO or founder in a fast-paced startup, and you must be AI-native with exceptional discretion and communication.

Qualifications

• 4+ years of experience supporting a C-level executive in a high-growth startup.
• Fluent in modern AI tools and automation to improve efficiency.
• Willingness to relocate to Palo Alto and work in person five days a week.
• Excellent written communication and high discretion.

Responsibilities

• AI-native productivity: draft communications, research specialists, synthesize meeting transcripts, and build workflows.
• Drive business operations: develop SOPs, track CRM pipelines, source and negotiate with vendors, assist with light finance/invoicing, and support hiring.

Skills

AI tools fluency

C-level support

Proactive thinking

Discretion and polish

Tools

CRM software

Invoicing tools

Job description

Zania is seeking an Executive Assistant to the CEO in Palo Alto. In a hyper-growth Series A environment, you will be the strategic partner enabling the CEO to lead and scale the company.

You will manage complex personal logistics, support hiring, and drive operational efficiency with AI-driven workflows. The role requires 4+ years supporting a CEO or founder in a fast-paced startup, and you must be AI-native with exceptional discretion and communication.