AGENCY PROCUREMENT ASSOCIATE I

State of Maryland; Maryland; On-site; USD 45,000 - 65,000; Full time

Job summary

The State of Maryland, Department of Health in Cecil County, seeks an intermediate-level Procurement Agent to support the Division of Administrative Services. This role handles solicitations, purchase orders, and contracts to ensure timely, cost-effective, and compliant acquisitions for agency programs.

You will assist with bids, price quotes, vendor communications, and records reconciliation, and must follow state procurement rules while delivering dependable service to staff and the public.

Qualifications

• High school diploma or equivalent required.
• One year experience handling procurement related documents and contracts.
• Ability to learn State and local purchasing policies and procedures.

Responsibilities

• Assist preparation, development, processing, and administration of solicitations, purchase orders, and contracts.
• Obtain bids or price quotes from vendors and evaluate responses for best value.
• Track procurement activity and reconcile purchasing records including State credit card transactions.

Skills

Vendor quotations

Purchase orders

Contracts processing

Procurement documentation

Education

High school diploma or equivalent

Job description

LOCATION OF POSITION

MDH, Cecil County Health Department, Elkton, MD

GRADE

ASTD9

Main Purpose of Job

The position is an intermediate-level procurement position within the Division of Administrative Services. The main purpose of this position is to serve as the Agency Purchasing Agent and support the procurement of supplies, materials, equipment, and services necessary for agency operations. This position will assist the Procurement Supervisor with the preparation, development, processing, and administration of solicitations, purchase orders, and contracts. These responsibilities include obtaining bids or price quotes from vendors; reviewing and evaluating responses for compliance, competitive pricing, and best value; processing approved purchases; tracking procurement activity; and reconciling purchasing records and State credit card transactions. These duties support the agency's mission by ensuring that programs and divisions receive necessary goods and services in a timely, cost-effective, and legally compliant manner, enabling the agency to provide effective services to its customers and the public.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing work involving the preparation, assembly, and processing of procurement related documents necessary in developing procurement contracts.

Note

• Candidates may substitute education at an accredited college or university for the required experience at a rate of thirty credit hours for a year of experience.
• Candidates may substitute U.S. Armed Forces military service experience in Contracting and Industrial Management classifications or specialty codes in the Procurement field of work at a rate of one year of military experience for the required experience.

Desired Or Preferred Qualifications

The preferred candidate should possess:

• Experience obtaining and comparing product information, vendor quotations, prices, or service options.
• Experience preparing or processing requisitions, purchase orders, invoices, contracts, or similar business documents.
• Effective written and verbal communication skills, including the ability to interact professionally with staff, vendors, and members of the public.
• Demonstrated ability to learn and apply State and local purchasing policies, procedures, and applicable procurement requirements.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Complete applications must be submitted by the closing date. Information submitted after this date will not be added.

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

Benefits

STATE OF MARYLAND BENEFITS

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.