PROCUREMENT OFFICER I Two Vacancies

State of Maryland; Maryland; On-site; USD 60,000 - 80,000; Full time

Job summary

The Maryland Department of Juvenile Services (DJS) is seeking a Procurement Officer I to handle procurement from planning through contract award under supervision. You will prepare specifications, term sheets, and bid documentation while ensuring compliance with Maryland COMAR and DGS-OSP rules.

Responsibilities include bid conferences, evaluating bids, and preparing contracts for award; relevant experience with FMIS, eMMA, and state procurement processes is expected.

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Experience with procurement regulations and competitive bidding processes.
• Knowledge of Maryland COMAR / DGS-OSP procedures highly desirable.

Responsibilities

• Advertise procurement opportunities using eMMA and manage bid openings and negotiations.
• Create, review, and analyze purchase requisitions in FMIS and eMMA.
• Determine procurement methods: competitive bids, sole-source, RFQs, etc.
• Develop scopes of work for IFBs, RFPs, and RFQs with timelines and advertising requirements.
• Understand SBRE, MBE/VSBE goals and provider programs and apply them in procurements.

Skills

Procurement

Contract management

Bid evaluation

FMIS

eMMA

Compliance knowledge

Education

Bachelor's degree

Tools

FMIS

ADPICS

eMaryland Marketplace Advantage (eMMA)

Google Workspace

Microsoft Office Suite

Job description

GRADE

16

LOCATION OF POSITION

217 E. Redwood St., Baltimore, MD 21202 (Baltimore City)

Main Purpose of Job

Join Us in Making a Difference at DJS! The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Procurement Officer I, so come join our team and make a meaningful impact on youth and the community at DJS! This position's principal responsibility is to serve as Procurement Officer I under the direction and supervision of Procurement Officer III (Supervisor) or other designated leadership within DJS Procurement Unit. This position does not supervise staff. Responsibilities include professional procurement work from the initial stages of Maryland procurement through contract award and execution. Training includes developing contract specifications, performance and acceptance standards, payment terms, contract management elements, modifications, renewals, and advertisement requirements in accordance with State procurement procedures, Maryland COMAR Title 21 Procurement Regulations, and Department of General Services–Office of State Procurement (DGS-OSP) requirements. This work supports the procurement of services, supplies, equipment, and commodities through competitive, negotiated, and other procurement methods.

Some Key Responsibilities Of This Position May Include

• Using eMMA to advertise procurement opportunities, monitor vendor activity, and receive and secure bids and proposals. Conducting pre-bid and pre-proposal conferences, public bid openings, offer or discussions, debriefings, and contract negotiations; preparing meeting summaries and addenda; evaluating bids; and preparing contracts for award
• Creating, reviewing, and analyzing purchase requisitions in the State of Maryland’s Financial Management Information Systems (FMIS) and eMMA. Determining appropriate procurement methods, including competitive sealed or multi-step bids, competitive sealed proposals, sole-source procurements, requests for quotes, and emergency procurements
• Conducting research and developing detailed scopes of work for Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Quotes (RFQs), including contract and bid specifications, deliverables, timelines, and advertising requirements
• Procuring services, supplies, equipment, information technology, and commodities in accordance with Maryland COMAR procurement regulations, Department of General Services–Office of State Procurement (DGS-OSP) procedures, the Procurement Manual, and Board of Public Works (BPW) advisories
• Developing an understanding of socioeconomic procurement requirements and preferred provider programs, including Maryland Correctional Enterprises (MCE), Blind Industries (BISM), and Community Services Providers (MD Works). Learning to identify Small Business Reserve (SBR) procurements and appropriate Minority Business Enterprise (MBE) and Veteran Small Business Enterprise (VSBE) goals and subgoals

Minimum Qualifications

Experience: Six (6) years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four (4) years of professional contract management experience or professional procurement experience.

Notes

• Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.
• Candidates for may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.
• Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

• A bachelor’s degree in Business Administration, Purchasing, Supply Chain Management, or a related field
• Experience ensuring appropriate interpretation of compliance with COMAR Title 21, and other Maryland State procurement laws, regulations, policies, and procedures
• Experience with FMIS, ADPICS, eMaryland Marketplace Advantage (eMMA), Google Workspace, and Microsoft Office Suite
• Experience soliciting and managing contracts for various categories of goods and services
• Current Certified Procurement Professional from the Maryland Department of General Services or any other procurement-related certification
• Experience organizing, tracking, and managing contract documents

LICENSES, REGISTRATIONS AND CERTIFICATIONS

• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
• Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.

We welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.