Agency Procurement Specialist (Administrative Officer I)

Maryland Department of Transportation; Maryland; On-site; USD 55,000 - 75,000; Full time

Job summary

The Maryland Department of Transportation's State Highway Administration, Office of Materials Technology, is seeking an Agency Procurement Specialist (Administrative Officer I) in Anne Arundel County. The role manages engineering, materials testing, and services contracts, processing invoices in EPICS, and meeting the 5-day payment goal.

Minimum: high school diploma or GED and 1 year of admin or professional experience.

Qualifications

• High school diploma or GED required.
• At least 1 year of administrative or professional experience.
• Selective qualification: 1 year using financial management software to process invoices and reconcile accounts.

Responsibilities

• Process invoices for payment using the EPICS system.
• Complete annual fixed asset inventory for the Director’s Office.
• Create blanket purchase orders, purchase orders, requisitions, and receiving reports.
• Work under supervision from the Procurement and Finance Team Leader.

Skills

Invoice processing

Budget tracking

Accounts payable

Accounts receivable

Independent judgment

Education

High school diploma or GED

Tools

EPICS

Job description

(Open Recruitment)

State Highway Administration
Agency Procurement Specialist (Administrative Officer I)
Grade 13 (2711) SP# 26-73-09

The State Highway Administration’s (SHA) Office of Materials Technology is recruiting for an Agency Procurement Specialist (Administrative Officer I) position in Anne Arundel County. This position is open to anyone who meets the minimum and selective qualifications listed below. This is a position specific recruitment. The resulting list of eligible candidates will be used to fill this position or function only. You will need to reapply for any future recruitment conducted for this job classification.

The main purpose of this position is to assist in managing engineering, materials testing, and services contracts for the Office of Materials Technology (OMT). This position requires extensive knowledge of COMAR Title 21 (Procurement) and the State Highway Administration (SHA) procurement policies and processes. This position is critical in maintaining the 98% payment goal mandated by the State Comptroller’s Office by processing their assigned invoices within five days of receipt by OMT. The incumbent is responsible for the full range of duties from inception to completion of each contract. This position works closely with division chiefs and consultants to develop small procurement, engineering, and services contracts as required for OMT operations. Specific duties of the position include, but are not limited to, processing invoices for payment using the Enhanced Procurement Info Control System (EPICS), completing the annual fixed asset inventory for the Director’s Office, and creating blanket purchase orders, purchase orders, requisitions, and receiving reports. This position will receive general supervision from the Procurement and Finance Team Leader.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here MDOT Benefits Guide.

“The State Highway Administration (SHA) has been named Training Magazine’s Top 100 for the seventh consecutive year.”

Education:

Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:

One (1) year of experience in administrative or professional work.

Selective Qualifications:

One (1) year of the required experience must have involved using financial management software to process invoices, track budgets, and reconcile accounts payable and accounts receivable.

Notes:

1. Candidate may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
2. Candidate may substitute the possession of a bachelor's degree from a college or university for the required experience.
3. Candidate may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience. Candidate must possess a motor vehicle operator’s license valid in the State of Maryland.

If you have any questions, please contact the Office of Administration at the number(s) listed below: 410-545-5554

The selected candidate may be subject to background and reference checks. Bilingual applicants are encouraged to apply.

The state of Maryland offers excellent health and leave benefits, 401k benefits, pension plan, a free transit program, and advanced education and training opportunities.

Appropriate auxiliary aid and services for qualified individuals with disabilities will be provided upon request. Please call at 410-545-5554.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services (http://www.naces.org) or World Education Services: International Credential Evaluation (https://www.wes.org/).

The incumbent in this position may be a member of a covered bargaining unit.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 11/03/2026