PROCUREMENT OFFICER I (Two Vacancies)

Maryland AG; Baltimore (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

Maryland Department of Juvenile Services (DJS) seeks a Procurement Officer I to handle professional procurement work from initial stages to contract award and execution. The role operates under Procurement Officer III supervision within the DJS Procurement Unit and does not supervise staff.

Responsibilities include developing contract specifications, performance standards, and payment terms, while ensuring compliance with Maryland COMAR regulations and DGS-OSP requirements.

Qualifications

• Six (6) years of experience in procurement or contract management, including bid/builder responsibilities.
• Experience with state procurement laws and regulations (COMAR) preferred.
• Substitution options: professional certification or degrees as noted in state guidelines.

Responsibilities

• Advertise procurements using eMMA and monitor bids and proposals.
• Create and review purchase requisitions in FMIS and eMMA; select procurement methods.
• Draft and manage IFBs, RFPs, and RFQs with deliverables and timelines.
• Procure services, supplies, equipment, and IT per COMAR and DGS-OSP rules.
• Understand SBR, MBE, and VSBE goals and applicable subgoals.

Skills

Contract negotiation

Procurement knowledge

Bid evaluation

Education

Bachelor's degree in a related field

Tools

FMIS

eMMA

Google Workspace

Microsoft Office

Job description

GRADE

16

LOCATION OF POSITION

217 E. Redwood St., Baltimore, MD 21202 (Baltimore City)

Main Purpose of Job

Join Us in Making a Difference at DJS!

The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Procurement Officer I, so come join our team and make a meaningful impact on youth and the community at DJS!

This position's principal responsibility is to serve as Procurement Officer I under the direction and supervision of Procurement Officer III (Supervisor) or other designated leadership within DJS Procurement Unit. This position does not supervise staff.

Responsibilities include professional procurement work from the initial stages of Maryland procurement through contract award and execution.

Training includes developing contract specifications, performance and acceptance standards, payment terms, contract management elements, modifications, renewals, and advertisement requirements in accordance with State procurement procedures, Maryland COMAR Title 21 Procurement Regulations, and Department of General Services–Office of State Procurement (DGS-OSP) requirements. This work supports the procurement of services, supplies, equipment, and commodities through competitive, negotiated, and other procurement methods.

Some key responsibilities of this position may include:

• Using eMMA to advertise procurement opportunities, monitor vendor activity, and receive and secure bids and proposals. Conducting pre-bid and pre-proposal conferences, public bid openings, offer or discussions, debriefings, and contract negotiations; preparing meeting summaries and addenda; evaluating bids; and preparing contracts for award.
• Creating, reviewing, and analyzing purchase requisitions in the State of Maryland’s Financial Management Information Systems (FMIS) and eMMA. Determining appropriate procurement methods, including competitive sealed or multi-step bids, competitive sealed proposals, sole-source procurements, requests for quotes, and emergency procurements.
• Conducting research and developing detailed scopes of work for Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Quotes (RFQs), including contract and bid specifications, deliverables, timelines, and advertising requirements.
• Procuring services, supplies, equipment, information technology, and commodities in accordance with Maryland COMAR procurement regulations, Department of General Services–Office of State Procurement (DGS-OSP) procedures, the Procurement Manual, and Board of Public Works (BPW) advisories.
• Developing an understanding of socioeconomic procurement requirements and preferred provider programs, including Maryland Correctional Enterprises (MCE), Blind Industries (BISM), and Community Services Providers (MD Works). Learning to identify Small Business Reserve (SBR) procurements and appropriate Minority Business Enterprise (MBE) and Veteran Small Business Enterprise (VSBE) goals and subgoals.

MINIMUM QUALIFICATIONS

Experience:

Six (6) years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four (4) years of professional contract management experience or professional procurement experience.

Notes:

1. 1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management;
2. 2. Candidates for may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.
3. 3. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for the required experience.
4. 4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference may be given to applicants who possess the following preferred qualifications. Include clear and specific information on your application regarding your qualifications.

• A bachelor’s degree in Business Administration, Purchasing, Supply Chain Management, or a related field
• Experience ensuring appropriate interpretation of compliance with COMAR Title 21, and other Maryland State procurement laws, regulations, policies, and procedures
• Experience with FMIS, ADPICS, eMaryland Marketplace Advantage (eMMA), Google Workspace, and Microsoft Office Suite
• Experience soliciting and managing contracts for various categories of goods and services
• Current Certified Procurement Professional from the Maryland Department of General Services or any other procurement-related certification
• Experience organizing, tracking, and managing contract documents

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. 1. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.
2. 2. Employees in this classification who have not done so already must obtain and possess certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your completed application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Candidates will remain on the certified eligible list for one (1) year. The resulting certified eligible list from this recruitment may be used to fill similar positions of the same classification in this or other State agencies.

EXAMINATION PROCESS

The assessment may involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire. Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.

Resumes will not be accepted in lieu of a completed application.

If you are a Veteran applying for this position, please submit your DD 214 Long Form with your completed application to receive proper credit.

BENEFITS

STATE OF MARYLAND BENEFITS

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.

We welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.