Agency Operations & Admin Coordinator

MassMedia Marketing, Advertising, PR; Las Vegas (NV); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental and vision plans

401(k) with company matching

Generous paid time off

11 paid holidays

Professional development opportunities

Job summary

MassMedia is seeking an Agency Coordinator to support Marketing, Operations, and Executive/Administrative functions in a fast-paced Las Vegas office. The role requires initiative, reliability, and comfort switching between executive scheduling, office needs, marketing projects, and research tasks.

The ideal candidate thrives in collaboration, maintains organization, and proactively identifies opportunities to improve efficiency while supporting leadership and cross-office coordination in Las

Qualifications

• 2+ years in an agency, professional services, marketing environment, or fast-paced office setting.
• Bachelor's degree preferred or equivalent experience.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication; professional demeanor.
• Ability to manage multiple priorities with shifting deadlines; strong follow-through.
• Discretion handling confidential information; comfortable working with executives.

Responsibilities

• Provide day-to-day administrative support to agency Partners and senior leadership.
• Coordinate calendars, meetings, and scheduling; prepare agendas and notes.
• Assist with travel arrangements, correspondence, presentations, and internal communications.
• Maintain confidentiality of employee, client, and agency information; support special projects.
• Support Operations with onboarding, office coordination, and vendor management.
• Assist with agency marketing coordination, events, and communications.

Skills

Highly organized

Excellent communication

Multi-priority management

Proactive/initiative

Team collaboration

Education

Bachelor's degree in Marketing/Communications/Business

Tools

Microsoft Office

Google Workspace

Monday.com

CRM systems

Job description

MassMedia is seeking an Agency Coordinator to support Marketing, Operations, and Executive/Administrative functions in a fast-paced Las Vegas office. The role requires initiative, reliability, and comfort switching between executive scheduling, office needs, marketing projects, and research tasks.

The ideal candidate thrives in collaboration, maintains organization, and proactively identifies opportunities to improve efficiency while supporting leadership and cross-office coordination in Las