Agency Fleet Transportation Coordinator

Youth-Service-Bureau-of-Illinois-Valle; Aurora (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Youth Service Bureau of Illinois Valley is seeking a fleet coordinator to manage and coordinate all aspects of the agency fleet from the Aurora office. The role requires organization, reliability, and the ability to work independently while communicating effectively with staff.

The position covers maintenance scheduling, vehicle logs, and ensuring safety equipment is up to date, with strong emphasis on confidentiality and quality improvement participation.

Qualifications

• High School diploma or GED required.
• Prior office experience preferred.
• Excellent organizational skills required.
• Excellent written and oral communication skills required.
• Self-directed and self-motivated.
• Ability to prioritize multiple tasks daily.
• Proficiency in Microsoft Office (Word, Excel).
• Sensitivity and responsiveness to cultural differences.

Responsibilities

• Maintain a maintenance schedule for agency vehicles.
• Take agency vehicles to scheduled maintenance appointments.
• Schedule deep cleaning on agency vehicles as needed.
• Maintain current vehicle registrations.
• Keep safety kits and equipment up to date in vehicles.
• Coordinate maintenance issues including accidents or repairs.
• Maintain I-Pass account for the agency.
• Maintain vehicle logs and information binders.
• Maintain maintenance and usage logs for all agency vehicles.
• Maintain a scheduling calendar of all fleet vehicles across offices.
• Meet deadlines and prioritize duties effectively.
• Maintain confidentiality of information.

Skills

Excellent communication skills

Excellent organizational skills

Self-directed and self-motivated

Ability to prioritize multiple tasks

Prior office experience

Sensitivity to cultural differences

Education

High School diploma or GED

Tools

Microsoft Office

Word

Excel

Job description

Youth Service Bureau is seeking an organized, self-motivated, and dependable individual with strong communication skills who can effectively prioritize multiple responsibilities and work independently.

Qualifications

• High School diploma or GED.
• Prior office experience.
• Excellent organizational Skills.
• Excellent communication skills both written and oral.
• Self-directed and Self-motivated
• Ability to prioritize multiple tasks daily.
• Computer knowledge including proficiency in Microsoft office, Word, Excel
• Sensitivity and responsiveness to the cultural differences of individuals and families in groups outside one's own.

Summary: This position is based out of the Aurora office and will cover the management and coordination of all aspects of the agency fleet.

I. Duties

• Maintain a maintenance schedule for agency vehicles.
• Responsible for taking all agency vehicles in all offices to scheduled maintenance appointments.
• Responsible for scheduling deep cleaning on all agency vehicles as necessary.
• Maintain current registration information for all agency vehicles.
• Maintain all safety kits and equipment in all agency vehicles.
• Coordinating contact for all maintenance issues with agency fleet vehicles including but not limited to accidents, damage, maintenance, reservations etc.
• Maintain agency I-Pass account.
• Maintain all agency vehicle logs and vehicle information binders.
• Maintain maintenance and usage logs on all agency vehicles.
• Maintain a scheduling calendar of all agency vehicles in all offices.
• Ability to meet deadlines and prioritize duties appropriately.
• Maintains confidentiality of information heard, seen and discussed in the agency.
• Assist in quality improvement efforts.
• Demonstrates the ability to remain friendly and cooperative during all working conditions.
• Notify Supervisor and Fiscal Department of any irregularities in daily duties.
• Display a neat, clean, professional appearance.

II. Other Duties

• Actively participates in YSBIV's continuous quality improvement program (CQI).

Youth Service Bureau of Illinois Valley believes that all people deserve inclusivity, fairness, and justice. We believe that both the success of our team and the wellness of our community is strongest by recognizing the qualities that make each person unique, including race, gender, age, sexuality, ability, religion, national origin, gender identity and other identities. The YSB team values and respects each other and our community as we proudly serve.