Agency Fleet / Facilities Coordinator and Administrative Support (ADMINISTRATIVE SPECIALIST III[...]

The State of Maryland; Bethesda (MD); On-site; USD 40,000 - 60,000; Full time

Job summary

Join the Maryland Department of Human Services as a Fleet and Facilities Maintenance Coordinator, where you will manage agency vehicles and ensure effective facility operations. This role involves a blend of administrative support and direct fleet management duties, contributing to the overall efficiency of the department. Ideal candidates will have a high school diploma and experience in administrative or clerical roles, with a focus on fleet management. Competitive benefits, including health insurance and paid leave, are offered.

Benefits

Health insurance

Dental plans

Vision plans

Annual leave

Paid parental leave

Pension system

Telework options

Qualifications

• Two years of administrative experience is required.
• Candidates with college coursework can substitute for required experience.
• Must possess a valid Maryland driver's license.

Responsibilities

• Manage agency fleet vehicles and maintain them in a safe manner.
• Serve as a liaison for facility maintenance needs.
• Coordinate meetings and take minutes for the local administration.

Skills

Fleet Management

Database Programs

Microsoft Excel

Customer Interaction

Education

High School Diploma or equivalent

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults. We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

12

LOCATION OF POSITION

Somerset County Department of Social Services Local General Administration 30397 Mt. Vernon Rd Princess Anne, MD 21853

Main Purpose of Job

This position functions as the Agency Fleet and Facilities Maintenance Coordinator as well as provides administrative to the Local General Administration Department.

POSITION DUTIES

Fleet Administration Has daily hands on responsibility for Agency Fleet vehicles. Maintains agency vehicles in a safe, clean, and sanitary manner. Manages and oversees fleet reservations and vehicle key distribution. Facilities Management Acts as the liaison between agency and landlord for any facility maintenance needs. Keeps facilities maintenance logs up to date. Administrative Support Functions. Purchases supplies using issued corporate credit cards as directed. Coordinates meetings, takes minutes, updates documents as needed for Agency Risk Management and Emergency Shelter. Other duties as assigned.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying. Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. Notes: 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience. 2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicantswho possess the following preferred qualification(s).Include clear and specific information on your application regardingyour qualifications. Six months of experience with Fleet Management. Six months of experience with Database Programs. Six months of experience utilizing Microsoft Excel or Google Sheets. Six months of experience interacting with internal and external customers.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS •\tPersonal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). •\tAnnual Leave – ten (10) days of accumulated annual leave per year. •\tSick Leave – fifteen (15) days of accumulated sick leave per year. •\tParental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child. •\tHolidays – State employees also celebrate at least twelve (12) holiday per year. •\tPension – State employees earn credits towards a retirement pension. •\tPositions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201. Or email [e-mail].; voice 410-767-7199. All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to [e-mail]. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. TTY Users: call via Maryland Relay. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or [e-mail]. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.