Agency Fleet / Facilities Coordinator and Administrative Support (ADMINISTRATIVE SPECIALIST III)

Maryland Military Department; Bethesda (MD); On-site; USD 40,000 - 60,000; Full time

Job summary

The Maryland Military Department seeks an Agency Fleet / Facilities Coordinator and Administrative Support level III to oversee fleet management and provide administrative support within a dynamic team environment. Ideal candidates will possess a high school diploma, relevant administrative experience, and skills in fleet management and database programs. This role is vital for ensuring vehicle safety and maintenance while also managing facility-related tasks.

Benefits

Health Insurance

Dental Coverage

Vision Plans

Personal Leave

Annual Leave

Sick Leave

Parental Leave

Pension Plan

Telework Eligible

Qualifications

• Two years of experience performing administrative staff work.
• Graduation from an accredited high school or possession of an equivalent certificate.
• Preference for experience in fleet management and database programs.

Responsibilities

• Responsibility for agency fleet vehicles and maintenance.
• Acts as liaison for facility maintenance needs.
• Coordinates meetings and manages supplies purchasing.

Skills

Fleet Management

Database Programs

Microsoft Excel

Google Sheets

Customer Interaction

Education

High School Diploma or Equivalent

Job description

Agency Fleet / Facilities Coordinator and Administrative Support (ADMINISTRATIVE SPECIALIST III)

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Agency Fleet / Facilities Coordinator and Administrative Support (ADMINISTRATIVE SPECIALIST III)

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Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

12

LOCATION OF POSITION

Somerset County Department of Social Services

Local General Administration

30397 Mt. Vernon Rd

Princess Anne, MD 21853

Main Purpose of Job

This position functions as the Agency Fleet and Facilities Maintenance Coordinator as well as provides administrative to the Local General Administration Department.

POSITION DUTIES

Fleet Administration

• Has daily hands on responsibility for Agency Fleet vehicles.
• Maintains agency vehicles in a safe, clean, and sanitary manner.
• Manages and oversees fleet reservations and vehicle key distribution.
  
  

Facilities Management

• Acts as the liaison between agency and landlord for any facility maintenance needs.
• Keeps facilities maintenance logs up to date.
  
  

Administrative Support Functions.

• Purchases supplies using issued corporate credit cards as directed.
• Coordinates meetings, takes minutes, updates documents as needed for Agency Risk Management and Emergency Shelter. Other duties as assigned.
  
  

Minimum Qualifications

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes

• Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.
  
  

Desired Or Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Six months of experience with Fleet Management.

Six months of experience with Database Programs.

Six months of experience utilizing Microsoft Excel or Google Sheets.

Six months of experience interacting with internal and external customers.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.
  
  

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201.

Or email [e-mail].; voice 410-767-7199.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to [e-mail]. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

TTY Users: call via Maryland Relay.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or [e-mail].

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

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Agency Fleet / Facilities Coordinator and Administrative Support ADMINISTRATIVE SPECIALIST III

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