Afterschool Programs Admin & Operations Specialist

Florida Atlantic University; Center (IN); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical benefits

Dental

Vision

Life Insurance

Flexible Spending

Job summary

Florida Atlantic University’s Pine Jog Environmental Education Center seeks an Afterschool Office Assistant – West Palm Beach, FL to support a quality afterschool program for Pine Jog Elementary School. The role covers program operations, administration, and clerical tasks in a busy afterschool setting.

You will handle sign-in/out, attendance, registrar forms in ProCare, calendar updates, and coordinate with staff on meetings and contracts, while helping ensure a safe, engaging environment for

Qualifications

• High school diploma and four years of relevant experience.
• Experience with school-age childcare programs is desirable.
• Ability to manage sign-in/sign-out and attendance records.

Responsibilities

• Recommends policy for program operations and advises faculty/administrators in the unit regarding interpretations, applications, and implementation of new or revised rules, policies, and procedures.
• Assist in the development and implementation of a school-age childcare (SACC) program and summer camp program. Integrate environmental education and program inventory.
• Maintain Sign-In and Sign-Out Duties.
• Responsible for monitoring that all parent’s signatures are accurate with names and times.
• Maintain all registrar forms are up to date in our ProCare system.
• Create and review attendance lists.
• Make sure that Accident and Incident Reports supplies are always available and that they are filed away accurately.
• Make sure ELC sign-in and sign-out sheets are submitted in a timely manner.
• Attend meetings conduct observations, participate in the scoring meetings and submit notes to the Director or Assistant Director.
• Negotiate contracts for a variety of services.
• Filing, checking phone and ProCare messages, maintaining program master calendar updates, and performing other job-related duties as assigned.

Skills

Administrative skills

Clerical accuracy

Communication

Education

High school diploma

Tools

ProCare system

Job description

Florida Atlantic University’s Pine Jog Environmental Education Center seeks an Afterschool Office Assistant – West Palm Beach, FL to support a quality afterschool program for Pine Jog Elementary School. The role covers program operations, administration, and clerical tasks in a busy afterschool setting.

You will handle sign-in/out, attendance, registrar forms in ProCare, calendar updates, and coordinate with staff on meetings and contracts, while helping ensure a safe, engaging environment for