Afterschool Office Assistant

Florida Atlantic University; West Palm Beach (FL); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Medical benefits (PPO/HMO)

State retirement options

Public Service Loan Forgiveness (PSLF)

Sick Leave Pool Program

Paid time off and holidays

Education scholarship programs (EESP)

Job summary

The Pine Jog Environmental Education Center at Florida Atlantic University is seeking an Afterschool Office Assistant for West Palm Beach, FL. The role supports a quality afterschool program and handles administrative and clerical tasks to meet growth and development goals for participating children.

Responsibilities include developing SACC and summer camp programs, maintaining sign-in/out and registrar forms in ProCare, organizing attendance lists, and supporting meetings and contract

Qualifications

• A high school diploma and four years of appropriate experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
• Experience with ProCare system is beneficial.

Responsibilities

• Assist in the development and implementation of a school-age childcare (SACC) program and summer camp program. Integrate environmental education and program inventory.
• Maintain Sign-In and Sign-Out Duties.
• Responsible for monitoring that all parent’s signatures are accurate with names and times.
• Maintain all registrar forms in our ProCare system.
• Create and review attendance lists.
• Make sure that Accident and Incident Reports supplies are always available and filed away accurately.
• Make sure ELC sign-in and sign-out sheets are submitted in a timely manner.
• Attend meetings, conduct observations, participate in scoring meetings and submit notes to the Director or Assistant Director.
• Negotiate contracts for a variety of services.
• Filing, checking phone and ProCare messages, maintaining program master calendar updates, and performing other job-related duties as assigned.

Job description

Position Summary

The Pine Jog Environmental Education Center of Florida Atlantic University is seeking an Afterschool Office Assistant - West Palm Beach, FL.

Afterschool Office Assistant helps support a quality afterschool program for the students that attend Pine Jog Elementary School. Our goal is to meet the fundamental needs for growth and development for all children attending our program by providing a safe and healthy environment. It is important that children be given the best possible opportunities to grow into healthy, well-adjusted youth. Responsible for assisting with program operations, administration, and clerical support activities.

Summary of Responsibilities

• Recommends policy for program operations and advises faculty/administrators in the unit regarding interpretations, applications, and implementation of new or revised rules, policies, and procedures.
• Assist in the development and implementation of a school-age childcare (SACC) program and summer camp program. Integrate environmental education and program inventory.
• Maintain Sign-In and Sign-Out Duties.
• Responsible for monitoring that all parent’s signatures are accurate with names and times.
• Maintain all registrar forms are up to date in our ProCare system.
• Create and review attendance lists.
• Make sure that Accident and Incident Reports supplies are always available and that they are filed away accurately.
• Make sure ELC sign-in and sign-out sheets are submitted in a timely manner.
• Attend meetings conduct observations, participate in the scoring meetings and submit notes to the Director or Assistant Director.
• Negotiate contracts for a variety of services.
• Filing, checking phoneand ProCare messages, maintaining program master calendar updates, and performing other job-related duties as assigned.

FAU Benefits and Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break(atPresident’sdiscretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty -Tuitionassistanceafter6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

Minimum Qualifications

A high school diploma and four years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Salary

$17.00 hourly.

Non-Exempt Support Personnel (SP)

Non-Exempt Support Personnel (SP)

College or Department

COE: Pine Jog Environmental Education Center

Location

Pine Jog Environmental Education Center

Work Days and Hours

Monday - Friday, 9:15 a.m. - 6:15 p.m.

Application Deadline

2026-10-31

VETERANS’ PREFERENCE

Applicants may claim Veterans’ Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position, or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans’ Preference and the SP position, they are shown preference by the guarantee of an interview. Veterans’ Preference does not guarantee a job. For additional information, please visit https://www.fau.edu/jobs/resources/veterans/. For assistance, please contact Recruitment Services at [e-mail].

Application Documents Required

Resume, Cover Letter.

Official Sealed Transcripts Required

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Pre-employment Screenings Required

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

Request for Accommodations

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.