Aftercare Grant Coordinator

PTSD Foundation of America; Houston, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

PTSD Foundation of America is seeking an Aftercare Grant Coordinator to manage grant-funded intake and applications at the Camp Hope Campus in Houston.

You will track applications, verify documents, and communicate with applicants while coordinating with program staff, Finance, and Leadership to support grant reporting and compliance in a full-time, on-site role with occasional local travel.

Qualifications

• High school diploma or equivalent required.
• Associate's or bachelor's degree preferred.
• Strong organizational and administrative skills.
• Proficiency with Microsoft Office and SharePoint.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Receive and organize grant-funded intake applications.
• Review documentation for completeness and identify missing items.
• Communicate with applicants regarding requirements and status.
• Maintain an accurate application-tracking system from submission to disposition.
• Route applications to designated personnel for review and funding decisions.
• Maintain electronic and physical grant files per standards.
• Monitor deadlines and assist with grant reporting and compliance.
• Coordinate with Aftercare staff, Finance, and Leadership as needed.

Skills

Organizational skills

Administrative skills

Documentation management

Communication

Attention to detail

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Grant Funded Position Clerical Houston, TX, US

AFTERCARE GRANT COORDINATOR JOB DESCRIPTION

Operational Support | Camp Hope Program

JOB TITLE

DEPARTMENT

REPORTS TO

FLSA CLASSIFICATION

Nonexempt

EMPLOYMENT STATUS

Full-Time

WORK LOCATION

On-Site – Camp Hope Campus, Houston, Texas

COMPENSATION RANGE

Pay Grade 1 (PG-01) – Operational Support (provisional), per Payscale_Clean.xlsx

GRANT ALLOCATION

Yes, Continued employment is subject to grant availability, organizational need, performance, and compliance, and is not guaranteed for any specific period.

SCHEDULE

Full-time. Schedule may include evenings or weekends based on program needs.

TRAVEL

Local travel as needed within the community and between campus locations. Occasional travel may be required for grant-related meetings or training.

August 28, 2026 / August 28, 2027

POSITION SUMMARY

The Aftercare Grant Coordinator provides administrative and program-coordination support for the grant-funded assistance process managed by the Aftercare Department. The position is primarily accountable for the day-to-day administration of grant-funded intake and applications, including receiving applications, reviewing documentation for completeness, communicating with applicants, tracking application status, maintaining accurate records, and routing completed applications to designated personnel for review and funding decisions. The Aftercare Grant Coordinator serves as the central point of administrative coordination among applicants, Aftercare program staff, Finance, Program Leadership, and other designated personnel involved in the grant-funded assistance process.

MISSION AND FAITH-BASED IDENTITY

PTSD Foundation of America’s culture and mission are rooted in Christian principles and a commitment to serving Veterans with compassion and integrity. This faith-based identity informs how the Foundation leads, serves, and supports its workforce.

Mission Statement:Providing Faith, Hope, and Healing to those who bear the burden of Service & Sacrifice.

Vision Statement:Creating a world where veterans find hope by empowering them to embrace L.I.F.E.

PTSD Foundation of America is an equal opportunity employer. Employees and applicants of all faith backgrounds are welcome, and employment decisions are made without unlawful discrimination based on religion or any other protected characteristic. Reasonable religious accommodations are provided consistent with applicable law and the Foundation’s Religious Accommodation and Expression in the Workplace Policy.

Employees are expected to respect the Foundation’s faith-based identity and carry out their job-related responsibilities consistent with its mission, values, Code of Conduct, and service standards. Any position-specific religious duties or faith qualification must be documented as job-related, stated in the applicable posting, and approved by Human Resources and Compliance before recruitment.

ESSENTIAL FUNCTIONS

• Receive and organize grant-funded assistance applications submitted through the Aftercare Department; review each application for completeness and identify missing, inconsistent, or incomplete information without independently determining final funding eligibility.
• Communicate with applicants regarding application requirements, missing documentation, application status, and next steps, maintaining professional, respectful, trauma-informed, and service-oriented communication.
• Coordinate the collection and submission of supporting documentation required by the applicable grant or program, and follow up on outstanding applications and documentation within established timelines.
• Maintain an accurate application-tracking system from initial submission through final disposition, including application dates, documentation requirements, pending items, review status, and completion.
• Route complete applications and supporting documentation to designated personnel for review and funding decisions; refer questions regarding funding decisions, eligibility determinations, exceptions, or appeals to appropriate authorized personnel.
• Maintain organized electronic and physical grant files, including applications, supporting documentation, correspondence, approvals, receipts, invoices, and verification documents, consistent with organizational requirements and applicable document-retention standards.
• Monitor grant files for missing, incomplete, expired, or inconsistent documentation, and prepare and organize documentation requested by authorized personnel for grant reporting, monitoring audits, or compliance reviews.
• Monitor applicable grant deadlines, notify appropriate staff of upcoming requirements, and assist with compiling program data related to applications and assistance provided to support grant reporting.
• Follow the current approved procedures, eligibility documentation standards, service limitations, internal controls, and reporting requirements established for each grant-funded assistance program, as updated based on funder guidance, award conditions, or compliance requirements.
• Coordinate with Aftercare Coordinators, Case Managers, Resident Liaisons, Family Coordinators, Finance, Program Leadership, and designated grant or development personnel as necessary to complete applications and support grant compliance and reporting, while maintaining appropriate role boundaries and a clear separation between administrative grant coordination and funding authorization.
• Maintain appropriate confidentiality and security of client, financial, and grant-related information; obtain and document appropriate permissions for information sharing when required.
• Complete required application records and documentation within established timeframes, clearly distinguishing information provided by the applicant, documentation received, administrative actions taken, and information received from other staff or authorized sources; do not document or represent administrative grant coordination as clinical treatment or case-management services.
• Identify recurring administrative issues or barriers and provide recommendations to leadership regarding workflow, documentation, and procedure improvements within delegated authority.
• Escalate potential privacy incidents, documentation concerns, suspected fraud, conflicts of interest, or other reportable events through established supervisory and Compliance channels.
• Complete required training and demonstrate proficiency in the tools, procedures, and service standards assigned to the role.
• Perform other mission-aligned duties within the general scope and level of the position.

DECISION-MAKING AND SUPERVISORY SCOPE

Decision authority: Within established procedures and delegated authority, the Aftercare Grant Coordinator manages the administrative workflow associated with grant-funded intake and applications, including identifying missing documentation, requesting additional information, maintaining tracking systems, communicating with applicants, organizing grant-related files, and coordinating application follow-up. The position may make routine administrative decisions regarding application follow-up, documentation requests, maintaining tracking, scheduling, and workflow within established procedures.
The Aftercare Grant Coordinator does not have independent authority to approve, deny, authorize, modify, increase, decrease, or commit grant funding, and does not determine exceptions to grant eligibility requirements, authorize expenditures, or make final funding decisions unless such authority is separately delegated in writing. This is a nonclinical administrative and program-coordination position: the Aftercare Grant Coordinator does not diagnose mental or behavioral health conditions, provide psychotherapy or clinical treatment, provide case management, or make independent clinical-care decisions, and does not serve as a Grant Manager or assume responsibility for overall grant ownership, funder relations, grant strategy, or grant budget authority unless separately assigned by organizational leadership.
Direct reports: None. Indirect or functional oversight: none.

MINIMUM QUALIFICATIONS

High school diploma or equivalent required; associate's or bachelor's degree in business administration, human services, nonprofit management, social services, or a related field preferred. At least two years of progressively responsible experience in administrative coordination, client services, grant-funded programs, records management, or application processing preferred. Ability to perform the essential functions with or without reasonable accommodation. Valid driver's license with proof of insurance required when driving is an assigned function.

Job-related required competencies:

• Strong organizational and administrative skills, with demonstrated ability to manage multiple applications, documentation requirements, deadlines, and follow-up activities.
• Strong attention to detail and accuracy in reviewing documentation and maintaining records.
• Effective written and verbal communication with applicants, Veterans, staff, and community partners.
• Ability to maintain confidential client, financial, and grant-related information.
• Proficiency with Microsoft Office Suite, SharePoint, spreadsheets, databases, and other approved organizational systems.
• Ability to work independently while maintaining effective communication with supervisors and team members.
• Ability to identify missing information, resolve routine administrative barriers, and appropriately esc ...?

PREFERRED QUALIFICATIONS

• Experience with grant-funded programs or grant application administration.
• Experience working in Veteran services, human services, nonprofit organizations, or community-based programs.
• Experience with application-tracking systems, spreadsheets, databases, or program reporting, and coordinating with Finance or other departments regarding documentation and funding processes.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The position is based primarily at the Camp Hope Campus and involves regular computer and documentation work, direct communication with applicants and Veterans, meetings, and coordination with internal and external partners by telephone, video, email, and in person. The employee may move among campus buildings and approved community locations and may occasionally drive locally when assigned. The position may involve periods of high-volume application processing and time-sensitive follow-up, and evening or weekend schedule adjustments may be required based on program needs. The essential functions may be performed with or without reasonable accommodation, which is available upon request.

COMPLIANCE AND SAFEGUARDING

Comply with applicable laws, grant and donor restrictions, licensing or credentialing requirements, organizational policies, privacy and confidentiality standards, information-security controls, safety requirements, and the Code of Conduct.

Promptly report suspected misconduct, fraud, waste, abuse, conflicts of interest, privacy or security concerns, retaliation, or safety issues through established reporting channels. Cooperate with audits, investigations, training, and corrective-action activities applicable to the role.

EQUAL EMPLOYMENT OPPORTUNITY

PTSD Foundation of America provides equal employment opportunities consistent with applicable federal, state, and local law. Except where a lawful, documented religious qualification applies to a specific position, employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other legally protected status. The Foundation prohibits unlawful discrimination, harassment, and retaliation.

REASONABLE ACCOMMODATION

Qualified applicants and employees may request a reasonable accommodation for disability, pregnancy, childbirth or related medical conditions, or sincerely held religious beliefs and practices. Accommodations will be evaluated through the applicable interactive process, consistent with law. To request an accommodation during the application process, contact Human Resources at [insert contact information].

AT-WILL EMPLOYMENT AND DISCLAIMER

This description summarizes the position’s general nature and level of work. It is not an exhaustive list and does not create an employment contract or guarantee continued employment. Duties may be modified or reassigned consistent with organizational needs, applicable law, and the employee’s qualifications. Employment is at will unless a written agreement signed by the President and Chief Executive Officer states otherwise.