Aftercare Grant Coordinator

Socket.dev; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

PTSD Foundation of America's Camp Hope Program in Houston seeks an Aftercare Grant Coordinator to manage day-to-day grant applications, organize documentation, and track status from submission through funding decisions.

This nonclinical, administrative role coordinates with Aftercare staff, Finance, and Program Leadership; it does not approve funds but ensures accurate records, timely follow-up, and compliant reporting.

Strong organizational skills and attention to detail are essential.

Qualifications

• Experience with grant administration and documentation intake.
• Ability to organize documents and maintain records.
• Strong communication with applicants and internal teams.

Responsibilities

• Receive and organize grant applications.
• Review applications for completeness and missing information.
• Communicate with applicants about requirements and status.
• Maintain an accurate application-tracking system.
• Coordinate with designated personnel for review and funding decisions.

Skills

Grant administration

Documentation management

Communication with applicants

Record-keeping

Job description

AFTERCARE GRANT COORDINATOR JOB DESCRIPTION

Professional Staff | Camp Hope Program

JOB TITLE

Aftercare Grant Coordinator

DEPARTMENT

Camp Hope Program – Aftercare / Services Section

REPORTS TO

Service Coordinator Manager

FLSA CLASSIFICATION

Nonexempt or Exempt – Pending Compensation Review

EMPLOYMENT STATUS

Full-Time

WORK LOCATION

Camp Hope Campus, Houston, Texas

COMPENSATION RANGE

Pending Compensation Review

GRANT ALLOCATION

This position may be supported by grant funding. If grant funds end, continued employment depends on organizational need and available funding, which may include supplemental non-grant funds.

SCHEDULE

Full-time. Schedule may include evenings or weekends based on program needs.

TRAVEL

Local travel as needed. Occasional travel may be required.

POSTING DATE / REVIEW DATE

August 28, 2026

POSITION SUMMARY

The Aftercare Grant Coordinator provides administrative and program coordination support for grant-funded assistance provided through the Camp Hope Aftercare Department. The position's primary duty is managing the day-to-day administrative process associated with grant applications, including receiving applications, organizing and reviewing required documentation for completeness, communicating with applicants, tracking application status, maintaining accurate records, coordinating follow-up, and routing completed applications to designated personnel for review and funding decisions.

The Aftercare Grant Coordinator serves as a central point of coordination between applicants, Aftercare staff, Finance, Program Leadership, and other designated personnel involved in the grant-funded assistance process.

The position does not independently approve, deny, authorize, modify, or commit grant funds. Funding decisions remain with designated authorized personnel.

The Aftercare Grant Coordinator is not responsible for clinical services, case management, or direct therapeutic services. The position may communicate with Aftercare staff regarding client needs and grant applications but does not assume the responsibilities of a Case Manager or Aftercare Coordinator.

NONCLINICAL ROLE SCOPE

This is a nonclinical administrative and program-coordination position. The Aftercare Grant Coordinator does not diagnose mental or behavioral health conditions, provide psychotherapy, deliver clinical treatment or clinical interventions, provide case management, or make independent clinical-care decisions.

The position may interact directly with Veterans and applicants for the purpose of completing grant applications, obtaining required documentation, communicating application status, and coordinating grant-related services.

MISSION AND FAITH-BASED IDENTITY

PTSD Foundation of America's culture and mission are rooted in Christian principles and a commitment to serving Veterans with compassion and integrity. This faith-based identity informs how the Foundation leads, serves, and supports its workforce.

Mission Statement: Providing Faith, Hope, and Healing to those who bear the burden of Service & Sacrifice.

Vision Statement: Creating a world where Veterans find hope by empowering them to embrace L.I.F.E. (Love, Integrity, Faith, and Empowerment).

PTSD Foundation of America is an equal opportunity employer. Employees and applicants of all faith backgrounds are welcome, and employment decisions are made without unlawful discrimination based on religion or any other protected characteristic. Reasonable religious accommodations are provided consistent with applicable law and the Foundation's Religious Accommodation and Expression in the Workplace Policy.

Employees are expected to respect the Foundation's faith-based identity and carry out their job-related responsibilities consistent with its mission, values, Code of Conduct, and service standards.

ESSENTIAL FUNCTIONS

Grant Application Administration

• Receive and organize grant assistance applications submitted through the Aftercare Department.
• Review applications for completeness and identify missing, inconsistent, or required information without independently determining final funding eligibility.
• Communicate with applicants regarding application requirements, missing documentation, application status, and next steps.
• Coordinate the collection and submission of supporting documentation required by the applicable grant or program.
• Maintain an accurate application-tracking system from initial submission through final disposition.
• Track application dates, documentation requirements, pending items, review status, approval status, funding status, and completion.
• Route complete applications and supporting documentation to designated personnel for review and funding decisions.
• Follow up on outstanding applications and documentation within established timelines.
• Maintain organized records of all applications and related communications.
• Identify administrative barriers or delays and escalation issues to the appropriate supervisor or authorized personnel.

Grant Documentation and Records Management

• Maintain organized electronic and physical grant files consistent with organizational requirements.
• Maintain applications, supporting documentation, correspondence, approvals, receipts, invoices, verification documents, and other applicable grant records.
• Monitor files for missing, incomplete, expired, or inconsistent documentation.
• Ensure grant-related records are accurate, complete, and maintained within established timeframes.
• Prepare and organize documentation requested by authorized personnel for grant reporting, monitoring, audits, or compliance reviews.
• Maintain appropriate confidentiality and security of client, financial, and grant-related information.
• Follow established document-retention, records-management, privacy, and information-security requirements.
• Maintain accurate and consistent filing practices across all grant applications.

GRANT TRACKING AND COORDINATION

• Maintain current and accurate grant application and assistance tracking systems.
• Track applications from submission through completion and maintain accurate status updates.
• Monitor pending applications and required actions to support timely processing.
• Maintain records of approved assistance and related documentation as directed by authorized personnel.
• Monitor applicable grant deadlines and notify appropriate staff of upcoming requirements.
• Coordinate with Aftercare staff, Finance, Program Leadership, and designated grant personnel as necessary.
• Assist with compiling program data related to applications, assistance provided, and other grant activities.
• Support authorized personnel with grant reporting by maintaining accurate and timely records.
• Identify recurring administrative issues and provide recommendations to leadership regarding workflow and documentation improvements.
• Assist with developing and maintaining standardized application and documentation procedures within delegated authority.

CLIENT AND APPLICANT COMMUNICATION

• Serve as a primary administrative point of contact for individuals applying for grant-funded assistance.
• Explain application procedures, documentation requirements, timelines, and next steps within the scope of the position.
• Assist applicants in understanding what documentation is required and how to submit it