After Hours Receptionist - Part Time

Utah Valley Pediatrics; Spanish Fork (UT); On-site; USD 17,000 - 25,000; Part time

Job summary

Utah Valley Pediatrics in Spanish Fork, UT is seeking a friendly Receptionist to greet patients, check in, verify insurance, and keep the front desk running smoothly. You’ll manage appointment scheduling, answer phones, and update patient records in the EHR system while maintaining a welcoming atmosphere for families.

This part-time, after-hours role requires good communication, multitasking, HIPAA compliance, and the ability to stay calm in a busy pediatric office.

Qualifications

• High school diploma or equivalent required.
• Prior experience in a receptionist or customer service role preferred, especially in a medical setting.
• Familiarity with EHR systems and basic office software.

Responsibilities

• Greet patients and families warmly upon arrival and create a welcoming atmosphere.
• Check-in patients, verify personal and insurance information, and ensure forms are completed.
• Schedule appointments and manage the office calendar.
• Answer incoming calls and route messages to appropriate staff.
• Maintain accurate patient records in the EHR system and assist with billing questions.

Skills

Front desk / customer service

Multitasking

Phone etiquette

HIPAA compliance

Education

High school diploma or equivalent

Tools

EHR systems

Microsoft Office

Job description

Description

Job Overview:

We are seeking a friendly and organized Receptionist to join our pediatric office team. As the first point of contact for patients and families, you will play a key role in creating a welcoming environment while managing front desk duties such as scheduling appointments, answering phones, and maintaining patient records. If you enjoy working with children and thrive in a fast-paced setting, we’d love to meet you!

Work Schedule:After Hours

• Weeknights: 5:00pm - 9:00pm
• Weekends: 8:00am - 3:00pm or 3:00pm - 9:00pm
• Weekend shifts may fall on a Saturday or a Sunday.
• End time may vary based on business needs.
• Please note, training will consist of daytime shifts and after-hours shifts

Shift:

• Part Time
• After Hours

Benefits Eligible: No

Location: 701 East 700 North, Spanish Fork, UT 84660. This is an in-person role

Key Responsibilities:

Front Desk Management:

• Greet patients and families warmly upon arrival and provide a welcoming atmosphere.
• Check-in patients efficiently, verify personal and insurance information, and ensure all necessary forms are completed.
• Schedule appointments and manage the office’s daily calendar.

Communication:

• Answer incoming calls, address patient inquiries, and route calls or messages to appropriate staff members.
• Provide parents with information about office policies, procedures, and services.
• Notify patients and families of upcoming appointments and any changes.

Administrative Duties:

• Collect copayments, process billing, and assist patients with payment questions.
• Maintain accurate and up-to-date patient records in the electronic health record (EHR) system.
• Handle incoming mail and assist with general office correspondence.

Supportive Tasks:

• Assist with coordinating patient flow to ensure minimal wait times.
• Keep the reception area clean, organized, and well-stocked with informational materials.
• Provide administrative support to medical staff as needed.

Requirements

Qualifications:

• High school diploma or equivalent required.
• Prior experience as a receptionist or in a customer service role, preferably in a medical setting.
• Familiarity with EHR systems and basic office software (e.g., Microsoft Office).
• Excellent interpersonal and communication skills, including a professional phone manner.
• Ability to multitask, prioritize, and maintain a calm demeanor in a fast-paced environment.
• Strong attention to detail and a commitment to confidentiality and HIPAA compliance.
• Must be fully vaccinated, including the annual influenza. If an accommodation is needed due to medical or religious reasons, an exemption form can be requested.

Preferred Qualifications:

• Experience in a pediatric or family practice office.
• Bilingual proficiency is a plus.

Physical Requirements:

• Ability to stand, walk, and remain active for most of the workday.
• Capability to lift and move up to 25 pounds, as needed.

Location:

• Utah Valley Pediatrics, Spanish Fork Office

Work City:

• Spanish Fork

Work State:

• Utah

Job Type:

• Part Time
• After Hours

By applying for a position with Utah Valley Pediatrics, I acknowledge that I will comply with all applicable Utah Valley Pediatrics policies and expectations.

Utah Valley Pediatrics is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

All positions subject to closure without notice.