AEC Proposals Coordinator for Infrastructure & Rail

Railroad Construction Company, Inc.; Paterson (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Railroad Construction Company, Inc. is seeking a Proposal Coordinator to help prepare RFQs, RFPs, and bids for public agencies. You will organize content, manage schedules, assemble required documents, and produce polished submission-ready packages.

The role requires 2–5 years in AEC or rail/public proposals, a bachelor’s degree, and strong writing. You will work with project managers, estimators, and engineers to craft clear narratives and ensure compliance.

Qualifications

• 2–5 years of AEC or rail/public agency proposal experience.
• Bachelor’s degree in Communications, Journalism, Marketing, English, Construction Management, or related field - or equivalent relevant experience.
• Strong writing and editing with attention to detail and consistency.
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced, multi-pursuit environment.
• Proficiency in Microsoft Office; familiarity with Teams, SharePoint, and Adobe Acrobat; InDesign preferred.
• Experience coordinating cross-functional teams and working with technical staff.

Responsibilities

• Develop, format, and produce SOQs and proposal packages for public agencies.
• Ensure alignment with pursuit strategies and compliance requirements.
• Review RFQ/RFP documents and develop tools like outlines, compliance matrices, checklists, and submission trackers.
• Coordinate day-to-day pursuit schedules and track internal deadlines.
• Draft, proofread, and edit non-technical content and translate technical input into cohesive narratives.
• Prepare and assemble all proposal elements, ensuring accuracy and compliance with formatting instructions.
• Maintain RCC’s proposal content library and update templates, resumes, and descriptions.
• Coordinate with joint venture partners, design partners, and internal departments for information and materials.
• Support creation and proofreading of presentations, award submissions, and communications.
• Keep pursuit records and logs including submission status and wins/losses.
• Identify opportunities to standardize tools, templates, and workflows to improve efficiency.

Skills

Writing & editing

Communication

Attention to detail

Multitasking

Time management

Education

Bachelor's degree or equivalent experience

Tools

MS Office (Word, Excel, PowerPoint)

Teams & SharePoint

Adobe Acrobat

InDesign

Job description

Railroad Construction Company, Inc. is seeking a Proposal Coordinator to help prepare RFQs, RFPs, and bids for public agencies. You will organize content, manage schedules, assemble required documents, and produce polished submission-ready packages.

The role requires 2–5 years in AEC or rail/public proposals, a bachelor’s degree, and strong writing. You will work with project managers, estimators, and engineers to craft clear narratives and ensure compliance.