Proposal Coordinator

Labib Funk + Associates; El Segundo (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

A consulting engineering firm is seeking a Proposal Coordinator to support the business development team in creating high-quality proposals and marketing materials for engineering projects. Ideal candidates have a degree in a relevant field and 3–5 years of proposal coordination experience, preferably in the A/E/C industry. Strong organizational skills, attention to detail, and proficiency in Adobe Creative Suite are required. This full-time position is based in California.

Qualifications

• 3–5 years of proposal coordination experience in the A/E/C industry preferred.
• Familiarity with industry procurement processes a plus.

Responsibilities

• Coordinate and produce responses to RFPs and RFQs.
• Develop persuasive and visually engaging proposals.
• Collaborate with project managers to gather content.
• Write and proofread proposal sections.
• Manage proposal schedules and production deadlines.
• Develop presentations and client-facing documents.
• Track opportunities in CRM or proposal management software.

Skills

Organizational skills

Project management

Written communication

Verbal communication

Attention to detail

Collaborative skills

Education

Bachelor’s degree in communications, Marketing, English, Business, or related field

Tools

Adobe Creative Suite (InDesign preferred)

Microsoft Office Suite

CRM/proposal databases

Job description

Overview

Labib Funk + Associates (LFA) is a Consulting Engineering Firm that offers Structural, Shoring, Civil, and EBM Services. LFA provides vertically-integrated engineering design services, simplifying the design and coordination process. With expertise in New Design, Renovations, and Seismic Retrofits, and a team of over 80 engineers, we deliver projects of any size efficiently.

Role Description

LFA is looking for a Proposal Coordinator to support the business development team by assisting in the development and production of high-quality proposals, qualifications packages, and other marketing materials for Structural, Shoring, Civil and EBM engineering pursuits.

Responsibilities

• Coordinate, prepare, and produce responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other client solicitations.
• Develop compliant, persuasive, and visually engaging proposals that align with client requirements and firm branding.
• Collaborate with project managers, technical staff, and subject matter experts to gather content, project data, and resumes.
• Write, edit, and proofread proposal sections including executive summaries, project descriptions, team member resumes, and cover letters.
• Manage proposal schedules, outlines, compliance matrices, and production deadlines to ensure timely delivery.
• Assist in developing presentations, interview materials, and other client-facing documents.
• Track opportunities, submissions, and outcomes in CRM or proposal management software.

Requirements

• Bachelor’s degree in communications, Marketing, English, Business, or a related field (or equivalent experience).
• 3–5 years of proposal coordination experience in the A/E/C industry preferred.
• Strong organizational and project management skills; ability to juggle multiple deadlines simultaneously.
• Excellent written and verbal communication skills with attention to detail.
• Proficiency in Adobe Creative Suite (InDesign preferred), Microsoft Office Suite, and CRM/proposal databases.
• Ability to collaborate effectively with technical professionals and senior leaders.
• Familiarity with industry procurement processes (public and private sector) a plus.

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Other
• Industries: Civil Engineering

Locations

• Los Angeles, CA
• Culver City, CA
• Long Beach, CA
• Beverly Hills, CA
• Other nearby California locations

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