AEC Project Coordinator & Estimating Specialist

One Hat One Hand; Oakland (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

One Hat One Hand is seeking an organized Associate Account Manager to join our custom architectural fabrication team in Oakland, CA. This hybrid role supports Account Managers on larger projects while independently handling smaller projects from intake through estimating, scheduling, and execution.

The ideal candidate has 2–5 years in AEC, can read architectural drawings, and excels with Google Sheets, Slides, Asana, and vendor coordination.

Qualifications

• 2–5 years of experience in AEC or related project-based industry.
• Comfortable reading architectural drawings, including plans, elevations, sections, details, schedules, and dimensions.
• Experience with estimating, project pricing, budgets, and vendor coordination.
• Comfortable communicating directly with vendors and subcontractors to obtain and organize pricing.
• Strong Google Sheets and/or Excel skills, including formulas, sorting, filtering, pricing comparisons, and project trackers.
• Strong Google Slides skills and an ability to create clean, well-organized client-facing presentations.
• Strong organizational skills, attention to detail, and ability to manage multiple projects and deadlines.
• Clear written and verbal communication skills.
• Familiarity with Bluebeam Revu or similar drawing markup software preferred.
• Familiarity with Rhino, AutoCAD, Revit, SketchUp, or other modeling/drafting software is a plus.
• Familiarity with Adobe Creative Suite is a plus but not required.

Responsibilities

• Set up new projects and estimates, organizing scope, drawings, schedules, and client information.
• Review architectural drawings and perform basic take-offs and markups using Bluebeam
• Reach out to vendors and subcontractors for pricing, lead times, and technical information
• Organize and compare vendor quotes and support project estimating
• Develop preliminary project schedules and Gantt charts
• Maintain project information and workflows in Asana and Slack
• Track milestones, deliverables, approvals, pricing requests, and outstanding decisions
• Manage smaller projects from client intake through estimating, scheduling, execution, and completion
• Respond to routine client requests and coordinate communication between clients, vendors, and internal teams
• Prepare clean, client-facing proposals and presentations using Google Slides
• Maintain estimating worksheets, pricing comparisons, budgets, schedules, and trackers using Google Sheets and/or Excel
• Support Account Managers and the Director on larger projects, proposals, and client relationships

Skills

AEC industry experience

Reading architectural drawings

Vendor coordination

Project coordination

Communication

Organizational skills

Tools

Google Sheets

Google Slides

Excel

Asana

Slack

Bluebeam Revu

Rhino

AutoCAD

Revit

SketchUp

Adobe Creative Suite

Job description

One Hat One Hand is seeking an organized Associate Account Manager to join our custom architectural fabrication team in Oakland, CA. This hybrid role supports Account Managers on larger projects while independently handling smaller projects from intake through estimating, scheduling, and execution.

The ideal candidate has 2–5 years in AEC, can read architectural drawings, and excels with Google Sheets, Slides, Asana, and vendor coordination.