Advertising Sales Support Specialist

Hearst Digital Marketing Services; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Hybrid work schedule

401(k) with company match

Employee Resource Groups

Wellness benefits

Job summary

Hearst Magazines is seeking a Sales Assistant to support the sales team across print, digital, and social platforms. You will coordinate meetings, travel, and campaigns, ensuring accurate orders and reports while supporting a fast-paced sales environment in New York City.

This role offers hybrid work with in-office presence four days a week and opportunities to grow within the advertising and media space. Base salary starts at $50,000 with no bonus eligible, determined by experience and location.

Qualifications

• 1+ years of experience in sales support, advertising, media, marketing, customer service, or a related field.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Excellent written and verbal communication skills.
• Self-motivated with a proactive approach to problem-solving and learning new skills.

Responsibilities

• Support the sales team with day-to-day sales coordination and administrative responsibilities across assigned accounts within Hearst Magazines' portfolio of 30+ brands.
• Coordinate meetings for the VP of Sales and sales team, including scheduling, preparing meeting materials, reserving conference rooms, and managing virtual meeting links.
• Assist with travel arrangements and expense submissions for the VP of Sales and sales team as needed.
• Maintain shared calendars, contact lists, sales materials, and other Pod resources to ensure the team stays organized and informed.
• Partner with Business Managers to process insertion orders and maintain critical sales documentation with accuracy and attention to detail.
• Assist with the entry, maintenance, and tracking of advertising orders, contracts, and campaign information across print, digital, and social platforms.
• Prepare competitive share-of-market reports and other sales analyses to support business planning and client conversations.
• Assist with client prospecting by monitoring trade publications, competitive activity, and industry trends for relevant opportunities.
• Support post-sale follow-up activities and provide administrative support throughout the campaign lifecycle to help ensure a seamless client experience.
• Build strong relationships with internal partners and demonstrate initiative, organization, and a commitment to delivering exceptional support in a fast-paced environment.

Skills

Organizational skills

Written & verbal communication

Problem-solving

Team collaboration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

CRM platforms

Job description

Hearst Magazines is seeking a Sales Assistant to support the sales team across print, digital, and social platforms. You will coordinate meetings, travel, and campaigns, ensuring accurate orders and reports while supporting a fast-paced sales environment in New York City.

This role offers hybrid work with in-office presence four days a week and opportunities to grow within the advertising and media space. Base salary starts at $50,000 with no bonus eligible, determined by experience and location.