Sales Assistant

Hearst Digital Marketing Services; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Hybrid work schedule

401(k) with company match

Employee Resource Groups

Wellness benefits

Job summary

Hearst Magazines is seeking a Sales Assistant to support the sales team across print, digital, and social platforms. You will coordinate meetings, travel, and campaigns, ensuring accurate orders and reports while supporting a fast-paced sales environment in New York City.

This role offers hybrid work with in-office presence four days a week and opportunities to grow within the advertising and media space. Base salary starts at $50,000 with no bonus eligible, determined by experience and location.

Qualifications

• 1+ years of experience in sales support, advertising, media, marketing, customer service, or a related field.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Excellent written and verbal communication skills.
• Self-motivated with a proactive approach to problem-solving and learning new skills.

Responsibilities

• Support the sales team with day-to-day sales coordination and administrative responsibilities across assigned accounts within Hearst Magazines' portfolio of 30+ brands.
• Coordinate meetings for the VP of Sales and sales team, including scheduling, preparing meeting materials, reserving conference rooms, and managing virtual meeting links.
• Assist with travel arrangements and expense submissions for the VP of Sales and sales team as needed.
• Maintain shared calendars, contact lists, sales materials, and other Pod resources to ensure the team stays organized and informed.
• Partner with Business Managers to process insertion orders and maintain critical sales documentation with accuracy and attention to detail.
• Assist with the entry, maintenance, and tracking of advertising orders, contracts, and campaign information across print, digital, and social platforms.
• Prepare competitive share-of-market reports and other sales analyses to support business planning and client conversations.
• Assist with client prospecting by monitoring trade publications, competitive activity, and industry trends for relevant opportunities.
• Support post-sale follow-up activities and provide administrative support throughout the campaign lifecycle to help ensure a seamless client experience.
• Build strong relationships with internal partners and demonstrate initiative, organization, and a commitment to delivering exceptional support in a fast-paced environment.

Skills

Organizational skills

Written & verbal communication

Problem-solving

Team collaboration

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

CRM platforms

Job description

Be Part Of What's Next

Help shape the future of media advertising by supporting campaigns that connect iconic brands with millions of consumers. As a Sales Assistant, you'll play a vital role in keeping our sales organization running smoothly while building the foundation for a successful career in media sales.

Be Part Of What's Next

Help shape the future of media advertising by supporting campaigns that connect iconic brands with millions of consumers. As a Sales Assistant, you'll play a vital role in keeping our sales organization running smoothly while building the foundation for a successful career in media sales.

About Hearst Magazines (Why Us?)

Hearst Magazines is home to more than 30 iconic brands that inspire, inform, and entertain audiences across print, digital, social, video, and emerging platforms. Our portfolio reaches millions of consumers through trusted editorial content and innovative advertising solutions. We foster a collaborative, creative environment where talented people can grow their careers while helping shape the future of media.

Key Responsibilities (What You Are Doing)

• Support the sales team with day-to-day sales coordination and administrative responsibilities across assigned accounts within Hearst Magazines' portfolio of 30+ brands.
• Coordinate meetings for the VP of Sales and sales team, including scheduling, preparing meeting materials, reserving conference rooms, and managing virtual meeting links.
• Assist with travel arrangements and expense submissions for the VP of Sales and sales team as needed.
• Maintain shared calendars, contact lists, sales materials, and other Pod resources to ensure the team stays organized and informed.
• Partner with Business Managers to process insertion orders and maintain critical sales documentation with accuracy and attention to detail.
• Assist with the entry, maintenance, and tracking of advertising orders, contracts, and campaign information across print, digital, and social platforms.
• Prepare competitive share-of-market reports and other sales analyses to support business planning and client conversations.
• Assist with client prospecting by monitoring trade publications, competitive activity, and industry trends for relevant opportunities.
• Support post-sale follow-up activities and provide administrative support throughout the campaign lifecycle to help ensure a seamless client experience.
• Build strong relationships with internal partners and demonstrate initiative, organization, and a commitment to delivering exceptional support in a fast-paced environment.

Qualifications (What We’re Looking For)

• 1+ years of experience in sales support, advertising, media, marketing, customer service, or a related field, or equivalent experience.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Excellent written and verbal communication skills.
• Self-motivated with a proactive approach to problem-solving and learning new skills.
• Comfortable working with Microsoft Office Suite, particularly Excel, PowerPoint, and Outlook; experience with sales or CRM platforms is a plus.
• Ability to collaborate effectively with cross-functional teams while providing outstanding internal and external customer service.
• This role is based in New York City and follows a hybrid schedule with an expectation of working in the office four days per week.

Benefits (What We Offer)

• Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
• Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
• Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
• Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
• Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
• Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.

The base salary for this role is $50,000. This position is not eligible for bonus or commission compensation. Actual compensation will be determined based on experience, skills, qualifications, and location.

Hearst Magazines is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.