Advancement Talent Assistant

Boston College; Boston (MA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Tuition remission for employees

Generous Medical, Dental, and Vision

Paid holidays annually

Sick and vacation pay

Job summary

Boston College is seeking an Advancement Talent Assistant to provide high‑level administrative and operational support to the AVP and the Director of Advancement Talent. You will help recruit, onboard, and develop the 250 UA staff, handling sensitive information with discretion.

The role requires strong scheduling, reporting, and communications skills, with proficiency in Microsoft Office, Google Suite, and CRM databases.

Qualifications

• Requires high school diploma; a bachelor’s degree is preferred; at least two years of increasingly responsible administrative experience in professional settings.
• Proficient in Microsoft Office; strong knowledge of Google Suite; familiarity with CRM databases.
• Willingness to learn new systems; Canva is a plus.
• Excellent written and verbal communication skills; discretion with confidential information; customer service orientation.
• Flexibility to work beyond regular hours when needed.

Responsibilities

• Manage complex scheduling for the AVP, Director, and the AT team.
• Pull monthly department query reports, maintain and organize team files and records, and provide other reports and briefings as requested.
• Handle communications & correspondence for the AT team, including monitoring and maintaining the Advancement Talent inbox.
• Track and reconcile departmental expenses.
• Schedule candidate interviews and maintain a tracking system for candidate moves management.
• Prepare and distribute interview materials, candidate communications, and preboarding communications.
• Support onboarding including welcome communications, materials, and orientation scheduling.
• Maintain the Advancement Talent Comprehensive Calendar.
• Coordinate logistics for meetings, professional development programs, and UA-hosted internal events.
• Support preparation of presentations, reports, and materials for leadership and staff-wide meetings.
• Help maintain internal communications, RSVP tracking, and materials for professional development programs.
• Manage the UA Employee Recognition Programs platform.

Skills

Communication skills

Organizational skills

Team player

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Google Suite

CRM databases

Canva

Job description

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

As we enter the fourth year of the public phase of Soaring Higher: the Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life.

Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement.

See below the current opportunity to begin (or return to!) your Boston College experience!

The Advancement Talent Assistant reports to the Associate Vice President (AVP) for Advancement Operations and Planning and is responsible for providing administrative support to the AVP and the Director of Advancement Talent (AT). The AT Assistant provides high-level administrative and operational support to the AT team, which leads recruiting, onboarding, and professional development and engagement for the 250 staff of the Office of University Advancement (UA). This role is essential to ensuring the smooth day-to-day functioning of the team and requires discretion, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, people-centered environment.

Key Responsibilities

Administrative Support

• Manage complex scheduling for the AVP, Director, and the AT team
• Pull monthly department query reports, maintain and organize team files and records, and provide other reports and briefings as requested
• Handle communications & correspondence for the AT team, including monitoring and maintaining the Advancement Talent inbox and sending routine correspondence on behalf of the team
• Track and reconcile departmental expenses

Recruiting & Onboarding Support

• Schedule candidate interviews and maintain a tracking system for candidate moves management
• Prepare and distribute interview materials, candidate communications, and preboarding communications
• Support new hire onboarding including welcome communications, materials, and orientation scheduling

Professional Development & Employee Engagement Support

• Maintain the Advancement Talent Comprehensive Calendar
• Coordinate logistics for meetings, professional development programs, and UA-hosted internal events (room bookings, materials, catering, technology setup, etc.)
• Support preparation of presentations, reports, and materials for leadership and staff-wide meetings
• Help maintain internal communications, RSVP tracking, and materials for professional development programs
• Manage the UA Employee Recognition Programs platform

The AT Assistant serves as a first point of contact for the team, fielding inquiries and directing them appropriately. They provide backup support for other administrative functions on the team as needed and are expected to handle sensitive and confidential information with professionalism and discretion.

Applications will be reviewed on a rolling basis. The salary range for this position is listed below, with the final salary based on various factors, including the candidate’s qualifications, skills, competencies, experience, and internal equity considerations.

Hiring Range: $26.32/hr to $32.88/hr. Pay rate commensurate with relevant experience.

Requirements

This position requires a high school diploma, a bachelor’s degree is preferred, and at least two years of increasingly responsible administrative experience in a professional setting, preferably within HR, talent management, recruiting, professional services, or higher education advancement/fundraising environments. The ideal candidate possesses strong organizational skills, meticulous attention to detail, and a proven ability to manage multiple priorities and deadlines in a dynamic setting.

Candidates must be technically proficient in Microsoft Office, have a strong working knowledge of the Google Suite, and familiarity with Customer Relationship Management databases. Willingness to learn new systems is expected. Experience with Canva is a plus.

The ideal candidate has excellent written and verbal communication skills with an adaptable, proactive problem-solving approach. They demonstrate sound judgment and utmost discretion when handling confidential or sensitive information, work with a strong customer service orientation, and foster a collaborative, team-first mindset. Flexibility to work beyond the regular hours of the workday, though rare, may be necessary.

Must be a team player who is highly motivated and dedicated to the goals of advancing higher education and have an appreciation for Jesuit Catholic education and the goals and values of Boston College.

The office of University Advancement supports the mission of Boston College by promoting a culture of inclusion that values each individual. Our recruiting practices support that commitment to build teams reflecting our community; students, alumni, parents and friends of Boston College.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored403bRetirement Plans
• Paid Holidays Annually
• Generous Sickand Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.