Advancement Systems Specialist

Boise State University; Boise (ID); Vor Ort; USD 55.000 - 65.000; Vollzeit

Benefits dieser Stelle

Paid holidays

Vacation days

ORP retirement contributions

PERSI retirement contributions

Medical insurance

Tuition waiver

Zusammenfassung

Boise State University Foundation is seeking an Advancement Systems Specialist to manage data flow from external systems into the Foundation’s database, ensuring quality control and supporting lists for solicitations and broadcasts. You will work with the Advancement Systems Manager, build complex queries, assist in reporting, and foster collaborative relationships with campus partners.

Candidates should have a bachelor's degree, 2 years of experience, and experience with Raiser's Edge or

Qualifikationen

• Bachelor’s degree or equivalent and 2 years of experience.
• Experience with Blackbaud Raiser's Edge NXT or similar CRM platform preferred.
• CRM superuser/administrator experience preferred.
• Experience with data integration platforms such as Omatic.
• Experience in higher education or nonprofit fundraising preferred.

Aufgaben

• Import records from external sources into The Raiser's Edge database.
• Maintain and update documentation according to standards.
• Create complex queries, exports, and custom reports.
• Provide completed lists and import lists into engagement platforms.
• Analyze and resolve quality control queries to maintain data health.
• Develop macros and formulas to assist departments in data management.

Kenntnisse

Project management

Data quality

Detail oriented

Time management

Interpersonal skills

Excel macros

Ausbildung

Bachelor’s degree or equivalent

2 years experience

Tools

Raiser's Edge

Omatic

Salesforce Marketing Cloud

Jobbeschreibung

Job Summary/Basic Function:

The Advancement Systems Specialist supports the flow of data from various external systems into the Foundation’s database. Applies quality control protocols with guidance from the Advancement Systems Manager. Supports list preparation for the purposes of solicitations, broadcast emails, and other similar activities to support the work of the Boise State University Foundation, the President’s Office, and other campus partners. Cultivates and maintains effective working relationships with internal and external stakeholders, fostering a collaborative and service-oriented environment.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. Works independently with general supervision; exercises judgment within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Essential Functions:

60% of the time the Advancement Systems Specialist must:

• Following established protocols, import records into the Foundations’ database (currently The Raiser’s Edge) from various external sources.
• Maintain and update documentation in accordance with departmental standards.
• Create complex queries, exports, and custom reports and assist other staff with the development of custom reports and queries.
• Provide completed lists and/or import completed lists into customer engagement platforms.
• Analyze and resolve issues in daily/weekly/monthly Quality Control queries to maintain and improve database health.
• Build and maintain relationships with Foundation colleagues to improve report service delivery and database functionality.

35%of the time the Advancement Systems Specialist must:

• Systematically apply appeals and actions across constituent records to establish historical context and enable robust querying capabilities.
• Set up new master records for campaigns, appeals, events, etc.
• Support efforts to remove duplicate database records.
• With direction from the Advancement Systems Manager, submit records to external vendors for screening.
• Support database users with ongoing training and guidance regarding database capabilities and rules.
• Develop macros and formulas for database users to help better manage data files specific to their departments/teams.
• Maintain import profiles, data dictionaries, constituent hierarchy structures and coding.

5%of the time the Advancement Systems Specialist must:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

• Competent project management skills and working knowledge of technical tools and systems.
• Well organized, self-motivated; able to work on multiple tasks simultaneously.
• Demonstrated attention to detail in managing high-volume datasets and maintaining data integrity.
• Demonstrated ability to work independently while effectively managing time, meeting deadlines, and prioritizing tasks based on need.
• Working knowledge of database design principles and experience working with large-scale database systems.
• Highly developed interpersonal skills, enabling effective dialogue, conflict resolution, and relationship-building in a mission-driven environment.
• Skilled in building and maintaining effective working relationships with internal and external stakeholders.
• Proficiency in Excel with the ability to create complex formulas and macros.

Minimum Qualifications:

Bachelor’s degree or equivalent and 2 years of experience.

Preferred Qualifications:

• Experience in higher education or non-profit industry in an advancement services/fundraising operations environment preferred.
• Experience with Blackbaud Raiser's Edge NXT, Blackbaud Raiser’s Edge, or equivalent CRM platforms preferred.
• Experience serving as a CRM superuser or administrator, with elevated system access capabilities preferred.
• Experience with Omatic software or equivalent data integration platform preferred.
• Experience with Salesforce Marketing Cloud or equivalent customer engagement platform preferred.

Salary and Benefit s:

Salary range is $55,057.60 to $64,708.80 annually and is commensurate with experience.Boise State University provides a best-in-classbenefits package, including (but not limited to):

• 12paid holidaysAND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund(Classified employees)Excellent medical, dental and otherhealth-related insurancecoverages
• Tuition fee waiverbenefits for employees, spouses and their dependents
• See ourfull benefits pagefor more information!

Required Application Materials:

Resume and cover letter.

This position is open until filled with review of applications beginning November 9, 2026.

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/