Core Administrator

Boise State University; Boise (ID); On-site; USD 61,000 - 75,000; Full time

Benefits offered by this job

12 paid holidays

University closed between Christmas &/

12–24 annual paid vacation days

ORP retirement contribution 10.76%

PERSI retirement contribution 11.96%

Medical and dental insurance

Tuition waiver benefits

Job summary

Boise State University invites applications for a Core Administrator, a university-wide liaison leading a statewide research program and cross-institutional collaborations. The role emphasizes strategy, program oversight, and continuous improvement across multiple cores.

The position requires a Bachelor’s degree with 5 years of experience, strong project management, data analysis, and communication skills to drive program milestones and ensure efficient operations.

Qualifications

• Bachelor’s degree or equivalent plus 5 years experience.
• Experience with research grants management preferred.
• Familiarity with clinical or translational research environments.
• Proficiency with virtual meeting platforms (e.g., Zoom).

Responsibilities

• Manage and oversee processes related to the development and ongoing revisions of research related initiatives.
• Contribute to institutional change by supporting continuous improvement action planning, assessment, and modifications.
• Conduct research and summarize data to inform decision making, evaluate program effectiveness or alternatives, and to inform program development.
• Coordinate integration of projects and track workflow to monitor progress.
• Establish timelines and communications with appropriate units and coordinate logistics.
• Review and resolve complex issues and concerns.
• Provide operational oversight for five cores: Administrative Core, Professional Development, Community Engagement and Outreach, Health Research, and Research Design, Compliance, and Data Management.
• Allocate effort across all cores to ensure coordinated activities and a seamless, “one-stop” support experience for investigators.
• Apply NIH Grants Policy Statement requirements to oversee compliance, reporting, and execution of grant-funded services.
• Collaborate closely with the Administrative Director, Clinical Director, Program Administrator, and Core Leads to achieve program milestones and align operations.
• Utilize project management methodologies and technology tools to track deliverables, coordinate workflows, and facilitate communication among stakeholders.
• Conduct research and data analysis to support decision-making, evaluate program effectiveness, and guide program development.
• Coordinate project integration, establish timelines, monitor progress, and maintain communication with stakeholders.
• Manage and update the program website, including serving as the point of contact for upgrades and web compliance.
• Coordinate logistics for seminars, workshops, training activities, and the annual meeting.
• Provide comprehensive operational and administrative support, including task prioritization and professional development program data tracking.
• Perform other duties as assigned.

Skills

Project coordination

Analytical thinking

Organizational skills

Written and verbal communication

Independent problem solving

Data management

Collaboration

Education

Bachelor’s Degree or equivalent

Tools

Zoom

Job description

Job Summary/Basic Function:

Core Administrator: Serves as the central core liaison leading a university-wide and statewide research program, strategic initiatives, and cross-institutional collaborations.

Level Scope:

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; requires deep job knowledge of areas typically obtained through higher education combined with experience. Manages large projects or processes and problems faced are difficult and often complex; analyzes problems/issues of diverse scope and determines solutions. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy. Influences others regarding policies, practices and procedures.

Essential Functions:

60% of Time the Core Administrator will:

• Manage and oversee processes related to the development and ongoing revisions of research related initiatives.
• Contribute to institutional change by supporting continuous improvement action planning, assessment, and modifications.
• Conduct research and summarize data to inform decision making, evaluate program effectiveness or alternatives, and to inform program development.
• Coordinate integration of projects and track workflow to monitor progress.
• Establish timelines and communications with appropriate units and coordinate logistics.
• Review and resolve complex issues and concerns.

35% of Time the Core Administrator will:

• Provide operational oversight for five key cores: Administrative Core (AC), Professional Development (PD), Community Engagement and Outreach (CEO), Health Research (HR), and Research Design, Compliance, and Data Management (RDCD).
• Allocate effort across all cores to ensure coordinated activities and a seamless, “one-stop” support experience for investigators.
• Apply expertise in NIH Grants Policy Statement requirements to oversee compliance, reporting, and execution of grant-funded services.
• Collaborate closely with the Administrative Director, Clinical Director, Program Administrator, and Core Leads to achieve program milestones and align operations.
• Utilize project management methodologies and technology tools to track deliverables, coordinate workflows, and facilitate communication among stakeholders.
• Conduct research and data analysis to support decision-making, evaluate program effectiveness, and guide program development.
• Coordinate project integration, establish timelines, monitor progress, and maintain communication with stakeholders.
• Manage and update the program website, including serving as the point of contact for upgrades and web compliance.
• Coordinate logistics for seminars, workshops, training activities, and the annual meeting.
• Provide comprehensive operational and administrative support, including task prioritization and professional development program data tracking.

5% of Time the Core Administrator must:

• Perform other duties as assigned.

Knowledge, Skills, Abilities:

Ability to manage/coordinate projects and navigate multiple task streams, and ensure work is carried out in a timely fashion.

Strong ability to think analytically and critically.

Excellent organizational and written and verbal communication skills.

Ability to work independently to solve problems and seek resolution.

Ability to maintain a high level of accuracy and attention to detail.

Knowledge of data management principles and database/registry maintenance.

Ability to maintain professional, respectful communication and work collaboratively with colleagues and stakeholders in a variety of roles.

Minimum Qualifications:

Bachelor’s Degree or equivalent plus 5 years experience.

Preferred Qualifications:

• Familiarity with clinical or translational research environments.
• Experience in the comprehensive management and administration of research grants.
• Proficiency with virtual meeting platforms (e.g., Zoom)

Salary and Benefits:

Salary range is $60,673.60 to $75,000 annually and is commensurate with experience.Boise State University provides a best-in-classbenefits package, including (but not limited to):

• 12paid holidaysAND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to yourORP retirement fund(Professional and Faculty employees)
• 11.96% University contribution to yourPERSI retirement fund(Classified employees)
• Excellent medical, dental and otherhealth-related insurancecoverages
• Tuition fee waiverbenefits for employees, spouses and their dependents
• See ourfull benefits pagefor more information!

Required Application Materials:

• Resume
• Cover Letter

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/