Customer Service Representative 1

Boise State University; Boise (ID); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Tuition waiver

Paid holidays

Vacation days

Retirement plan

Health insurance

Job summary

Boise State University is seeking a Customer Service Representative I to provide frontline support for the Admissions and New Student Programs office. The role focuses on in-person, phone, and email inquiries, with extensive document processing and data entry using department systems.

This is a fully on-site position on the Boise State campus. The department highlights a professional, team-oriented environment with potential tuition waiver benefits and flexible scheduling when operational needs

Qualifications

• Strong customer service orientation and professional demeanor.
• Excellent written and verbal communication skills.
• Typing and keyboarding proficiency with attention to detail.
• Ability to manage multiple inquiries and maintain accuracy in data entry.
• Comfort with using departmental systems and technology.

Responsibilities

• Respond to student and family inquiries in person, by phone, and via email.
• Greet visitors at front desk and provide prompt, professional assistance.
• Clarify information and determine applicant educational background.
• Support admissions-related inquiries for Recruitment Specialists.
• Maintain up-to-date knowledge of University policies and procedures.
• Process and route documents, match and upload materials to imaging system.
• Perform other duties as assigned.

Skills

Customer service

Communication

Data entry

Phone etiquette

Problem solving

Tools

Document imaging system

Job description

Job Summary/Basic Function:

Join Boise State University's Admissions and New Student Programs team in a role that blends frontline customer service and behind the scenes document processing in a collaborative, team-oriented environment. This position serves as a primary point of contact for individuals, groups, and families who visit, call, or email the Admissions and New Student Programs office.

Responsibilities include front-desk coverage, responding to phone, email, and in-person inquiries, scanning and entering admissions materials, and using department systems, technology, and technical skills to support accurate and efficient document processing.

Due to the nature of the services provided, this is a fully on-site position requiring employees to work on campus 100% of the time in a shared office environment.

Please note, this position is not eligible for visa sponsorship.

This position may be a good fit for individuals interested in taking advantage of Boise State’s employee tuition waiver benefit. When operational needs allow, the department is willing to work with employees to accommodate part-time class schedules.

Department Overview:

At Boise State the office of Admissions and New Student Programs guides prospective students and their families throughout the college search, application, and admissions process. The New Student Programs team is dedicated to helping students successfully transition to Boise State by providing preparation, orientation, and onboarding support during their first year. Through these efforts, the department advances the University's strategic plan and enrollment goals.

Level Scope:

Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Essential Functions:

60% of the Time, the Customer Service Representative 1 must:

• Respond to student and family inquiries about admission procedures, policies, and requirements in person, over the phone, and by email.
• Serve as a welcoming first point of contact for prospective students and families who are visiting Boise State University by promptly and professionally responding to their inquiries through in-person conversations at the front desk, phone conversations, and via email.
• Answer admissions related questions thoroughly, clarify information, and determine students’ educational backgrounds in order to provide appropriate information.
• Serve as additional front-line support for Student Recruitment Specialists, assisting with admissions-related inquiries and customer service needs.
• Research, interpret and maintain up-to-date knowledge of current University and state of Idaho policies.
• Research and interpret complicated student application issues to find resolution.
• Clarify, explain, and share difficult information in a compassionate manner.

35% of the Time, the Customer Service Representative 1 must:

• Collect documents, handle mail, screen for accuracy, and process accordingly.
• Match and upload application materials into Boise State’s document imaging system.
• Collect required applications, transcripts, test scores and miscellaneous paperwork from applicants and screen for accuracy.
• Process incoming and outgoing mail accurately and in a timely manner.
• Distribute incoming mail to appropriate individuals and contacts on a daily basis.
• Ensure the variety of outgoing mail is matched to the appropriate corresponding enclosures before distribution.
• Process and reconcile academic transcripts with student records, ensuring accurate data entry and maintenance across multiple online systems and databases.

5% of the Time, the Customer Service Representative 1:

• Performs other duties as assigned.

Knowledge, Skills, Abilities:

• Answer a business telephone using knowledge of business telephone procedures and etiquette.
• Ask customers questions to obtain detailed information in a business setting.
• Independently handle complaints and difficult customer interactions in a business setting.
• Review documents and records for accuracy and completeness.
• Access data using a computerized records system.

Minimum Qualifications:

Sufficient speech and hearing acuity to perform customer service work. Experience: explaining policies, procedures, or rules; handling complaints and upset individuals; business telephone etiquette.

Preferred Qualifications:

• Accuracy and excellent attention to detail.
• Typing/keyboarding skills.
• Comfortable working on a computer.
• Excellent communication skills (listening, talking, writing).
• Experience analyzing information and researching a variety of complex sources to identify and resolve problems and issues.
• Experience interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs.
• Document processing and/or data entry experience.

Salary and Benefits:

$15.94 per hour ($33,155.20 annually). Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12paid holidaysAND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24annual paid vacation daysfor full-time Professional and Classified staff depending on position type and years of service
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents
• See our full benefits page for more information!

Required Application Materials:

Please submit the following:

• Cover letter indicating your interest and qualifications for this position
• Resume detailing your employment history, and
• Three (3) professional references, including at least one current or former direct supervisor

About Us:

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.

We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/