Advancement Support Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 35,000 - 40,000; Full time

Job summary

Southwest Virginia Community College in Richlands, Virginia, invites applications for an Advancement Support Specialist to provide administrative, operational, financial, and donor relations support for the Office of Institutional Advancement and the Educational Foundation.

The position supports fundraising, donor stewardship, grants, financial processes, and daily operations while advancing access and student opportunity through resources that improve affordability and outcomes.

Qualifications

• Demonstrated experience in administrative, financial, business, or office support.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), SharePoint, Adobe Acrobat, and related business systems.
• Demonstrated Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accuracy, and handle confidential information professionally.

Responsibilities

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

Skills

Administrative support

Financial transactions

Procurement

Budgeting

Operational support

Organizational skills

Communication

Problem solving

Confidential information

Tools

Microsoft Office 365

SharePoint

Adobe Acrobat

Job description

Working Title Advancement Support Specialist Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 294R0020 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $35,012 - $40,040 Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule M-F 7:45a to 4:30p Some evenings and weekends may be required.

Sensitive Position No Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

The Advancement Support Specialist provides administrative, operational, financial, and donor relations support for the Office of Institutional Advancement and the Educational Foundation. The position supports fundraising, donor stewardship, grants, financial processes, and daily operations while advancing the College's measurable outcomes of Access and Student Opportunity through resources that make education more affordable and attainable, and Efficiency and Resource Stewardship through responsible and effective use of resources.

Responsibilities Include

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

This is a grant-funded position. Continued employment in this role is contingent upon funding availability and the needs of the College. Position is not eligible for severance benefits under state policy.

A one-year probationary period is required for both new hires and transfers.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Demonstrated experience in administrative, financial, business, or office support experience.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), SharePoint, Adobe Acrobat, and related business systems.
• Demonstrated Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accuracy, and handle confidential information professionally.

Additional Considerations

• Experience in higher education, nonprofit, foundation, fundraising, or advancement environments.
• Experience supporting executive leadership, governing boards, or volunteer organizations.
• Experience with donor management databases, financial systems, procurement platforms, or travel and expense software.

Operation of a State Vehicle No Supervises Employees No Required Travel

Travel is required with this position.

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Agency Website www.sw.edu Contact Name Human Resources Email [e-mail] Phone Number 276.964.7339