PT Admissions Office Assistant

Virginia Community Colleges; Tazewell (VA); On-site; USD 21,000 - 29,000; Part time

Job summary

Southwest Virginia Community College in Richlands, Virginia, seeks a motivated Administrative Assistant to support the offices of Admissions, Records, and Accessibility Services. This part-time role will provide excellent customer service to students and prospective students, and will assist with the enrollment processes.

The position includes processing program changes and dual enrollment registrations, helping faculty and staff with admissions questions, and scheduling student appointments

Qualifications

• Must be able to work independently and as part of a team with demonstrated experience with organizational skills along with attention to accuracy.
• Must have a strong ability to prioritize assignments to meet deadlines while ensuring that student service comes first.
• Must be willing to work evenings and/or weekends as needed with some overnight travel as requested.
• Demonstrated professionalism and excellent customer service skills.
• Strong written and verbal skills required.
• Knowledge and skills related to various office technology needed.

Responsibilities

• Support Admissions, Records, and Accessibility Services offices.
• Process program changes and dual enrollment registrations.
• Assist Faculty and staff with enrollment questions and processes.
• Schedule student appointments with the Director of Accessibility.
• Administer course testing with approved accommodations (proctored testing/read-aloud).
• Travel to off-campus events or trainings as needed.

Skills

Independent worker

Team collaboration

Organizational skills

Attention to accuracy

Customer service

Written and verbal communication

Tools

VCCS SIS

Office technology

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Agency Southwest Virginia Community College

Division Southwest Virginia Community College (Div)

Work Location Tazewell - 185

Hiring Range $15.00 per hour

Emergency/Essential Personnel No

EEO Category 6-Administrative Support

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule Up to 29 hours per week. Hours may include day, evenings, and weekends.

Sensitive Position No

Job Description

Southwest Virginia Community College ( SWCC ) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, Southwest offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. Southwest also has associate’s degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Southwest Virginia Community College is seeking a motivated and self-directed individual for the position of Administrative Assistant to support the offices of Admissions, Records, and Accessibility Services. This part-time position will provide excellent customer service to students and prospective students and provide support with the application and enrollment processes. This Administrative Assistant will also assist faculty and staff who have questions related to the admissions and enrollment processes. Duties will also include processing program changes and dual enrollment registrations. This role will also work closely with the Director of Accessibilities with regard to scheduling student appointments, administering course testing with approved test accommodations such as proctored testing and read‑aloud services. This role will mostly serve as a member of the Admissions staff completing enrollment processes. Position may require travel to off‑campus events and/or specialized training.

Instructional faculty must reside in the state of Virginia or be available to teach in‑person classes at Southwest Virginia Community College (Southwest) locations: Main Campus, Lebanon, Bluefield, Southern Gap, or at any assigned location within our service area.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Must be able to work independently and as part of a team with demonstrated experience with organizational skills along with attention to accuracy
• Must have a strong ability to prioritize assignments to meet deadlines while ensuring that student service comes first
• Must be willing to work evenings and/or weekends as needed with some overnight travel as requested
• Demonstrated professionalism and excellent customer service skills
• Strong written and verbal skills required
• Knowledge and skills related to various office technology needed
• Absolute confidentiality is required with all processes related to student information

Additional Considerations

• Experience in VCCS SIS (Student Information System) portal preferred

Operation of a State Vehicle No

Supervises Employees No

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * * Do you either reside in Virginia or are you available to work onsite at a college location in Virginia?
  • Yes
  • No