Advancement Support Specialist

Southwest Virginia Community College

Tazewell (VA)

On-site

USD 35,000 - 40,000

Full time

5 days ago

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Job summary

Southwest Virginia Community College (SWCC) invites applications for an Advancement Support Specialist to assist the Office of Institutional Advancement and Educational Foundation. The role provides administrative, operational, financial, and donor-relations support to advance the College’s mission and outcomes.

The position supports fundraising, donor stewardship, alumni engagement, and foundation activities while maintaining records, coordinating meetings, and handling budget, procurement, and

Qualifications

Experience in administrative, financial, or office support roles.
Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) and related business systems.
Experience with financial transactions, procurement, budgeting, or operational support.
Strong organizational, communication, and problem-solving skills.
Ability to manage multiple priorities, maintain accuracy, and handle confidential information.

Responsibilities

Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
Support fundraising, donor stewardship, alumni engagement, and foundation activities.
Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
Serve as a primary point of contact for donors, alumni, visitors, and community partners.
Support special events, campaigns, donor recognition initiatives, and office operations.

Skills

Office support

Budgeting

Communication

Organization

Problem-solving

Tools

Microsoft Office 365

SharePoint

Adobe Acrobat

Procurement systems

Job description

Advancement Support Specialist

Please see Special Instructions for more details.

Posting Details

Working Title | Advancement Support Specialist

Role Title | Admin and Office Spec III

Role Code | 19013-SW

FLSA | Nonexempt

Pay Band | 03

Position Number | 294R0020

Agency | Southwest Virginia Community College

Division | Southwest Virginia Community College (Div)

Work Location | Tazewell - 185

Hiring Range | $35,012 - $40,040

Emergency/Essential Personnel | No

EEO Category | 6-Administrative Support

Full Time or Part Time | Full Time

Does this position have telework options? -Telework options are subject to change based on business needs- | No

Does this position have a bilingual or multilingual skill requirement or preference? | No

Work Schedule | M-F 7:45a to 4:30p

Some evenings and weekends may be required.

Sensitive Position | No

Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

The Advancement Support Specialist provides administrative, operational, financial, and donor relations support for the Office of Institutional Advancement and the Educational Foundation. The position supports fundraising, donor stewardship, grants, financial processes, and daily operations while advancing the College’s measurable outcomes of Access and Student Opportunity through resources that make education more affordable and attainable, and Efficiency and Resource Stewardship through responsible and effective use of resources.

Responsibilities include: Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination. Support fundraising, donor stewardship, alumni engagement, and foundation activities. Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications. Coordinate Foundation Board meetings, agendas, minutes, and supporting materials. Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements. Assist with budget tracking, financial reporting, grant administration, and compliance documentation. Serve as a primary point of contact for donors, alumni, visitors, and community partners. Support special events, campaigns, donor recognition initiatives, and office operations.

This is a grant-funded position. Continued employment in this role is contingent upon funding availability and the needs of the College. Position is not eligible for severance benefits under state policy.

A one-year probationary period is required for both new hires and transfers.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Demonstrated experience in administrative, financial, business, or office support experience. Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), SharePoint, Adobe Acrobat, and related business systems. Demonstrated Experience with financial transactions, procurement, budgeting, or operational support. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities, maintain accuracy, and handle confidential information professionally.

Additional Considerations

Experience in higher education, nonprofit, foundation, fundraising, or advancement environments. Experience supporting executive leadership, governing boards, or volunteer organizations. Experience with donor management databases, financial systems, procurement platforms, or travel and expense software.

Operation of a State Vehicle

Supervises Employees

Required Travel

Travel is required with this position.

Posting Detail Information

Posting Number | CLS_4675P

Recruitment Type | General Public - G

Number of Vacancies | 1

Position End Date (if temporary) |

Job Open Date | 08/21/2026

Job Close Date | 09/06/2026

Open Until Filled | No

Agency Website | www.sw.edu

Contact Name | Human Resources

Email | hr@sw.edu

Phone Number | 276.964.7339

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

https://jobs.vccs.edu/postings/100167

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents