Advancement Support Specialist

Virginia Community Colleges; Tazewell (VA); On-site; USD 35,000 - 40,000; Full time

Job summary

Southwest Virginia Community College offers career-training programs and is located in Richlands, Virginia. The Advancement Support Specialist provides administrative, operational, financial, and donor relations support for the Office of Institutional Advancement and the Educational Foundation.

Responsibilities include supporting fundraising, donor stewardship, records, and communications. The role involves budget tracking, procurement, travel reimbursements, and coordination of Foundation Board

Qualifications

• Demonstrated experience in administrative, financial, business, or office support experience.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), SharePoint, Adobe Acrobat, and related business systems.
• Demonstrated Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accuracy, and handle confidential information professionally.

Responsibilities

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

Skills

Administrative support

Microsoft Office 365

Organizational skills

Communication skills

Problem-solving

Education

Experience in higher ed or nonprofit environment

Tools

SharePoint

Microsoft Word

Excel

Adobe Acrobat

Job description

Posting Summary

Working Title

Working Title Advancement Support Specialist

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 294R0020

Agency

Agency Southwest Virginia Community College

Division

Division Southwest Virginia Community College (Div)

Work Location

Work Location Tazewell - 185

Hiring Range

Hiring Range $35,012 - $40,040

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

M-F 7:45a to 4:30p
Some evenings and weekends may be required.

Sensitive Position

Sensitive Position No

Job Description

Southwest Virginia Community College ( SWCC ) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

The Advancement Support Specialist provides administrative, operational, financial, and donor relations support for the Office of Institutional Advancement and the Educational Foundation. The position supports fundraising, donor stewardship, grants, financial processes, and daily operations while advancing the College’s measurable outcomes of Access and Student Opportunity through resources that make education more affordable and attainable, and Efficiency and Resource Stewardship through responsible and effective use of resources.

Responsibilities include:

• Provide administrative support to the Vice President of Institutional Advancement, including calendar, meeting, travel, and project coordination.
• Support fundraising, donor stewardship, alumni engagement, and foundation activities.
• Maintain donor, alumni, and constituent records and prepare donor acknowledgments and communications.
• Coordinate Foundation Board meetings, agendas, minutes, and supporting materials.
• Process procurement transactions, vendor payments, purchasing card reconciliations, and travel reimbursements.
• Assist with budget tracking, financial reporting, grant administration, and compliance documentation.
• Serve as a primary point of contact for donors, alumni, visitors, and community partners.
• Support special events, campaigns, donor recognition initiatives, and office operations.

This is a grant-funded position. Continued employment in this role is contingent upon funding availability and the needs of the College. Position is not eligible for severance benefits under state policy.

A one-year probationary period is required for both new hires and transfers.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Demonstrated experience in administrative, financial, business, or office support experience.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams), SharePoint, Adobe Acrobat, and related business systems.
• Demonstrated Experience with financial transactions, procurement, budgeting, or operational support.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities, maintain accuracy, and handle confidential information professionally.

Additional Considerations

• Experience in higher education, nonprofit, foundation, fundraising, or advancement environments.
• Experience supporting executive leadership, governing boards, or volunteer organizations.
• Experience with donor management databases, financial systems, procurement platforms, or travel and expense software.

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees

Supervises Employees No

Required Travel

Travel is required with this position.

Posting Number

Posting Number CLS_4675P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 08/21/2026

Job Close Date

Job Close Date 09/06/2026

Open Until Filled No

Agency Website

Agency Website www.sw.edu

Contact Name

Contact Name Human Resources

Email

Email [e-mail]

Phone Number

Phone Number 276.964.7339

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter/Letter of Application
• Unofficial Transcripts
• Other Document
• Unofficial Transcript 2
• Unofficial Transcript 3
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)