Advancement Projects & Admin Specialist

Hoover Chamber; Birmingham, Northern (AL, KY); Hybrid; USD 48,000 - 61,000; Full time

Job summary

The University of Alabama at Birmingham is seeking an Administrative Project Specialist to join the Office of Advancement. The role focuses on administrative, logistical, financial, and business support for the Advancement Careers team and related units.

Responsibilities include organizing candidate communication and onboarding, reconciling accounts, coordinating IT needs, and supporting senior staff. This is a full-time, on-site position at UAB.

Qualifications

• Bachelor's degree in Business or related field required.
• Five (5) years of related experience required.
• Experience organizing candidate communications and scheduling.
• Experience onboarding using project tools (e.g., Asana).

Responsibilities

• Organize and coordinate candidate communication and scheduling for all openings within Advancement with on-campus interviews.
• Coordinate onboarding meetings and IT needs through Asana for new hires.
• Reconcile monthly accounts and process reimbursements for Advancement staff.
• Support SVP’s Executive Assistant with calendar management, calls, and document handling.
• Assist SVP when Executive Assistant is unavailable.
• Performs other duties as assigned.

Skills

Organizational skills

Communication skills

MS Office proficiency

AI literacy

Time management

Multitasking

Team player

Customer service mindset

Project management tools

Education

Bachelor's degree in Business or related field

Tools

Asana

CoPilot

Job description

The University of Alabama at Birmingham is seeking an Administrative Project Specialist to join the Office of Advancement. The role focuses on administrative, logistical, financial, and business support for the Advancement Careers team and related units.

Responsibilities include organizing candidate communication and onboarding, reconciling accounts, coordinating IT needs, and supporting senior staff. This is a full-time, on-site position at UAB.