Advancement Operations & Donor Relations Specialist

Arkansas State University-Beebe; Beebe (AR); On-site; USD 24,819 - 30,334; Full time

Job summary

Arkansas State University-Beebe in Beebe, AR, seeks an Administrative Specialist III to provide comprehensive support to the Associate Vice Chancellor for Institutional Advancement and the Advancement Office. This role coordinates office operations, donor and alumni records, financial processing, event support, and internal communications in a fast-paced team environment.

The position requires strong organizational skills, attention to detail, and discretion while managing multiple priorities.

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• One-year administrative experience, preferably in higher education, nonprofit or office management environment.
• Strong organizational, time management and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams).

Responsibilities

• Provide daily administrative support to the AV Chancellor, including preparing correspondence and supporting office operations.
• Serve as the primary contact for the Advancement Office, providing professional customer service.
• Coordinate office workflow, scheduling and maintain the AV Chancellor’s calendar.
• Maintain organized digital and physical records, databases and documentation.
• Process incoming/outgoing mail, reminders, and assist with internal reporting needs.
• Assist with budget tracking, purchasing processes, requisitions, and procurement activities.

Skills

Administrative experience

Organizational skills

Written and verbal communication

Time management

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office 365

Job description

Arkansas State University-Beebe in Beebe, AR, seeks an Administrative Specialist III to provide comprehensive support to the Associate Vice Chancellor for Institutional Advancement and the Advancement Office. This role coordinates office operations, donor and alumni records, financial processing, event support, and internal communications in a fast-paced team environment.

The position requires strong organizational skills, attention to detail, and discretion while managing multiple priorities.