Strategic Exec Assistant to CFO & AVP, Advancement

Financeroles; United States; Hybrid; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

William & Mary in Williamsburg, VA, seeks an Executive Assistant to the CFO/AVP of Advancement Services & Innovation. This role provides senior-level administrative support across foundation financial operations, governance, real estate, compliance, advancement services, and strategic initiatives.

This hybrid position manages complex calendars, travel, board materials, and cross-functional coordination, ensuring discretion and accuracy for enterprise-wide priorities and external partners.

Qualifikationen

• Bachelor’s degree or equivalent combination of education, training, and experience.
• Significant senior-level executive administrative experience (typically 10+ years).
• Demonstrated experience managing complex calendars, travel, meetings, and executive communications.
• Experience with financial or budgetary administrative support (invoices, reimbursements, reconciliation).
• Exceptional organizational, time-management, and problem-solving skills.
• Strong written and verbal communication with meticulous attention to detail.
• Proven ability to handle confidential information with discretion and sound judgment.

Aufgaben

• Manage the CFO/AVP office—anticipate needs and priorities to ensure smooth operation.
• Coordinate calendars, travel, meetings, and executive communications with diplomacy.
• Draft, edit, and format executive correspondence, briefs, and reports.
• Prepare agendas and materials; report information to facilitate decisions by the CFO/AVP.
• Track action items and deadlines across governance bodies and cross-functional projects.
• Support budget processes, expense tracking, invoices, reimbursements, and purchasing.

Kenntnisse

Executive administrative support

Calendar management

Travel coordination

Communication skills

Discretion and confidentiality

Microsoft Office proficiency

Problem solving

Ausbildung

Bachelor’s degree or equivalent combination of education, training, and experience

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Jobbeschreibung

William & Mary in Williamsburg, VA, seeks an Executive Assistant to the CFO/AVP of Advancement Services & Innovation. This role provides senior-level administrative support across foundation financial operations, governance, real estate, compliance, advancement services, and strategic initiatives.

This hybrid position manages complex calendars, travel, board materials, and cross-functional coordination, ensuring discretion and accuracy for enterprise-wide priorities and external partners.