Advancement Administrative Specialist

St. Xavier High School; Wintondale (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

St. Xavier High School in Cincinnati, OH, is seeking an Administrative Assistant for Advancement to provide administrative, data, fundraising, and event support to the Advancement Department.

The successful candidate will work closely with Major Gift Officers, Alumni Relations, Gift Processing, and department leadership to manage donor records, assist campaigns, coordinate phonathons, and support school events.

Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential donor and constituent information.
• Strong interpersonal skills and a commitment to customer service.
• Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to learn and effectively use databases and technology systems.
• Ability to work occasional evenings and weekends for Advancement events.
• Experience with Raiser’s Edge, fundraising, nonprofit, education, or advancement operations is preferred.

Responsibilities

• Department Support: Provide day-to-day administrative support to Major Gift Officers, Alumni Relations, Career ConneXions, and the Vice President for Advancement.
• Gift Processing: Serve as backup to the Gift Processor, including entering gifts, processing mail, preparing receipts, and maintaining accurate gift records.
• Scholarship Granting Organization Support: Help process SGO activity for St. Xavier and Xavier Jesuit Academy, including gift entry, tax documentation, appeals, and donor follow-up.
• Campaign Support: Assist with St. Xavier 200 and other fundraising campaigns by tracking gifts and pledges, entering data, and supporting campaign leadership.
• Phonathon & Senior Class Giving: Assist with call nights, pledge and gift entry, mailings, and administration of online giving and communication systems. Assist with annual solicitation of senior year class.
• Constituent Data & Raiser’s Edge: Work with other Advancement support staff to maintain accurate records for students, parents, grandparents, alumni, donors, and prospects.
• Special Projects & Department Operations: Assist with department-wide projects, data initiatives, donor communications, and event preparation based on current Advancement priorities and needs.

Skills

Excellent organizational skills

Time-management

Attention to detail

Written and verbal communication

Confidential information handling

Customer service

MS Office proficiency

Raiser’s Edge experience

Evenings/weekends availability

Tools

Microsoft Office Suite

Outlook

Word

Excel

Raiser’s Edge

Job description

St. Xavier High School in Cincinnati, OH, is seeking an Administrative Assistant for Advancement to provide administrative, data, fundraising, and event support to the Advancement Department.

The successful candidate will work closely with Major Gift Officers, Alumni Relations, Gift Processing, and department leadership to manage donor records, assist campaigns, coordinate phonathons, and support school events.