Advancement Events & Campaigns Coordinator

TrulyHired; Chantilly (VA); On-site; USD 34,000 - 48,000; Part time

Job summary

St. Paul VI Catholic High School is seeking an Advancement Support Specialist to assist with planning, organizing, and delivering fundraising and alumni events.

The role collaborates with the Associate Director and Director of Advancement to manage invitations, messaging, and RSVP processes while supporting donor campaigns and partner programs. The position involves coordinating third-party vendors, monitoring budgets, and producing event communications to maximize attendance and engagement.

Qualifications

• Experience coordinating fundraising events and donor programs.
• Ability to monitor budgets and process Purchase Orders.
• Experience coordinating vendors and on-site event logistics.

Responsibilities

• Work with Associate Directors of Advancement to plan and organize all social and fundraising Advancement events.
• Monitor event budgets and create necessary Purchase Orders.
• Coordinate third-party vendors for events, including quotes and logistics.
• Create and distribute pre/post event messaging to drive attendance.
• Support Annual Campaign initiatives with the Advancement team.
• Support Community Partners Program and Athletic Booster Club activities.
• Support alumni program initiatives with the Advancement team.
• Other duties as assigned

Skills

Event planning

Budget management

Vendor coordination

RSVP management

Donor campaigns

Alumni programming

Job description

St. Paul VI Catholic High School is seeking an Advancement Support Specialist to assist with planning, organizing, and delivering fundraising and alumni events.

The role collaborates with the Associate Director and Director of Advancement to manage invitations, messaging, and RSVP processes while supporting donor campaigns and partner programs. The position involves coordinating third-party vendors, monitoring budgets, and producing event communications to maximize attendance and engagement.