Advancement Administrative Specialist

St. Xavier High School; Cincinnati (OH); On-site; USD 42,000 - 55,000; Full time

Job summary

The Administrative Assistant for Advancement at St. Xavier High School in Cincinnati provides administrative, data, fundraising, and event support to the Advancement Department, collaborating with Major Gift Officers, Alumni Relations, Gift Processing, and leadership to engage donors and manage records.

The ideal candidate is highly organized, detail-oriented, and collaborative, able to manage multiple priorities while delivering excellent service to students, families, alumni, and donors in a

Qualifications

• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential donor information.
• Strong interpersonal skills and customer service mindset.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to learn databases and technology systems.
• Reliable availability for occasional evenings and weekends.
• Experience with Raiser’s Edge or nonprofit advancement operations preferred.

Responsibilities

• Provide day-to-day administrative support to Major Gift Officers, Alumni Relations, Career ConneXions, and the VP for Advancement.
• Serve as backup to Gift Processor including gift entry, receipts, and records.
• Process SGO activity including gift entry, tax docs, appeals, donor follow-up.
• Track gifts and pledges and support campaign leadership.
• Assist with phonathon, senior class giving, mailings, and online giving administration.
• Maintain accurate constituent data for students, parents, alumni, donors, and prospects.
• Support department operations and data initiatives on priority projects.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Microsoft Office

Database literacy

Tools

Raiser’s Edge

Job description

The Administrative Assistant for Advancement at St. Xavier High School in Cincinnati provides administrative, data, fundraising, and event support to the Advancement Department, collaborating with Major Gift Officers, Alumni Relations, Gift Processing, and leadership to engage donors and manage records.

The ideal candidate is highly organized, detail-oriented, and collaborative, able to manage multiple priorities while delivering excellent service to students, families, alumni, and donors in a