Open-Rank Administrative Assistant — Hybrid

Western University of Health Sciences; California; Hybrid; USD 29,000 - 44,000; Full time

Job summary

Western University of Health Sciences is seeking an Administrative Assistant to provide comprehensive administrative and clerical support within the Human Resources department. The role involves managing inquiries, organizing records, and coordinating schedules and travel for staff and management.

Applicants should possess a high school diploma or equivalent, with higher ranks favoring associate’s or bachelor’s degrees.

Qualifications

• Education: High school diploma or equivalent (associate’s or bachelor’s degree preferred for higher rank).
• Experience: Administrative, clerical, or customer service experience (level of required experience may range from entry‑level to advanced).

Responsibilities

• Provide front‑line administrative support, including answering inquiries, managing correspondence, and maintaining records and databases.
• Coordinate schedules, meetings, events, and travel arrangements, ensuring all logistics and materials are prepared.
• Assist with document preparation, budget tracking, purchasing, and other operational tasks to support departmental goals
• Handle confidential information with professionalism while fostering effective communication between staff, management, and external partners.
• Other related duties and responsibilities as assigned

Skills

Microsoft Office Suite

Strong organizational skills

Excellent written & verbal COMM

Confidentiality

Independent and collaborative

Education

High school diploma or equivalent

Associate's or Bachelor’s degree preferred

Job description

Western University of Health Sciences is seeking an Administrative Assistant to provide comprehensive administrative and clerical support within the Human Resources department. The role involves managing inquiries, organizing records, and coordinating schedules and travel for staff and management.

Applicants should possess a high school diploma or equivalent, with higher ranks favoring associate’s or bachelor’s degrees.