Advancement Admin & Events Specialist

University Of Florida

Gainesville, Northern (FL, KY)

Hybrid

USD 35,000 - 55,000

Full time

8 days ago

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Job summary

The University of Florida seeks a detail-oriented Department Support professional to provide clerical and administrative assistance to the Office of Advancement at the Gainesville campus. The role includes coordinating calendars, arranging travel, processing reimbursements, and supporting donor relations and data management.

Responsibilities also cover maintaining databases, assisting with events, and providing backup support to senior staff.

Qualifications

High school diploma or equivalent with four years of relevant experience.
Coordinate travel itineraries and reimbursement requests.
Support office calendars and meeting room scheduling.
Enter and update data in the Advance/UF Foundation databases.
Prepare reports, process checks and disbursements.
Provide backup support to senior office staff.

Responsibilities

Provide clerical support for the Office of Advancement and coordinate calendars.
Coordinate donors, prospect, alumni, clients, and friends for tours and visits.
Process checks, create funds, update fund information, and handle Gift-in-Kind paperwork.
Enter contact reports and update information into the Advance database system.
Assist with accounts payable/receivable for the Advancement Office.
Respond to inquiries relating to foundation accounts and development programs.