Advancement Student Assistant

University Of Florida; Gainesville, Northern (FL, KY); Hybrid; USD 21,000 - 23,000; Part time

Job summary

The University of Florida Office of Advancement is seeking a dependable Student Assistant to support the Advancement team with general administrative functions on Main Campus (Gainesville, FL). The student will assist with communications, event coordination, maintaining records and contact information, and special projects that support the College’s engagement efforts.

The role involves advisory board support, meeting planning, and updating alumni data; 2-hour or longer blocks, up to 20 hours

Qualifications

• Must be eligible to work on campus.
• Must be enrolled as a University of Florida student.
• Students are employed on a part-time basis, up to 20 hours per week.
• Availability to work between 8:00 a.m. and 5:00 p.m., Monday through Friday, with occasional evenings and weekends as needed, with advance notice.
• Weekly work hours must be scheduled in blocks of at least two (2) hours.

Responsibilities

• Assist with advisory board engagement, communications, programming, and special projects.
• Support advisory board member recruitment, onboarding, communications, and recognition activities.
• Assist with meeting and event planning, including scheduling, RSVPs, agendas, meeting materials, and event setup and breakdown.
• Maintain and update alumni, constituent, and advisory board contact information and mailing lists.
• Provide general administrative support, including meeting minutes, mailings, filing, copying, and document preparation.
• Assist with special projects and other duties as assigned.

Skills

Strong written and verbal comms

Interpersonal skills

Excellent organizational skills

Ability to work independently

Education

Enrolled as UF student

Tools

Microsoft Word

Microsoft Excel

Job description

Job no: 541017
Work type: Student Ast
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Student Services
Department: 16010500 - LS-COLLEGE DEVELOPMENT

Classification Title:

STU AST – NON-CLERICAL & ADMIN

Classification Minimum Requirements: N/A

Job Description:

The Office of Advancement is seeking a dependable and organized Student Assistant to support the Advancement team with general administrative functions. The student will assist with communications, event and meeting coordination, maintaining records and contact information, and special projects that support the College’s advancement and engagement efforts.

Key Responsibilities

• Assist with advisory board engagement, communications, programming, and special projects.
• Support advisory board member recruitment, onboarding, communications, and recognition activities.
• Assist with meeting and event planning, including scheduling, RSVPs, agendas, meeting materials, and event setup and breakdown.
• Maintain and update alumni, constituent, and advisory board contact information and mailing lists.
• Provide general administrative support, including meeting minutes, mailings, filing, copying, and document preparation.
• Assist with special projects and other duties as assigned.

$15 - $17 per hour, commensurate with experience.

Required Qualifications

• Must be eligible to work on campus.
• Must be enrolled as a University of Florida student.
• Students are employed on a part-time basis, up to 20 hours per week.
• Availability to work between 8:00 a.m. and 5:00 p.m., Monday through Friday, with occasional evenings and weekends as needed, with advance notice.
• Weekly work hours must be scheduled in blocks of at least two (2) hours.

Preferred

• Proficiency with Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Excellent interpersonal skills and ability to interact professionally with a wide variety of constituents, including students, alumni, donors, and college leadership.
• Strong organizational skills and attention to detail.
• Ability to work independently, exercise sound judgment, and manage multiple priorities.
• Reliable, responsible, and dependable work ethic.
• Ability to perform occasional physical tasks related to event setup and office operations. Positive, professional, and customer service-oriented attitude.

The University of Florida is an Equal Employment Opportunity Employer.