Special Event Student Assistant

University Of Florida; Gainesville, Northern (FL, KY); On-site; USD 21,000 - 23,000; Part time

Job summary

The University of Florida seeks a dependable Student Assistant to support the Advancement team with general administrative functions on the Main Campus in Gainesville. The student will assist with communications, event and meeting coordination, and maintaining records to support engagement efforts.

This part-time role requires up to 20 hours per week with a flexible schedule, including daytime, evening, and occasional weekend hours.

Qualifications

• Must be enrolled as a UF student and eligible to work on campus.
• Part-time position up to 20 hours per week.
• Flexible schedule including daytime, evening, and some weekends.
• When assigned to an event, must be available for the duration of the event, including post-event cleanup and breakdown.
• Strong written and verbal communication.
• Strong organizational and time management skills.
• Ability to work collaboratively as part of a team and independently when needed.

Responsibilities

• Assist with advisory board engagement, communications, programming, and special projects.
• Support advisory board member recruitment, onboarding, communications, and recognition activities.
• Assist with meeting and event planning, including scheduling, RSVPs, agendas, meeting materials, and event setup and breakdown.
• Maintain and update alumni, constituent, and advisory board contact information and mailing lists.
• Provide general administrative support, including meeting minutes, mailings, filing, copying, and document preparation.
• Assist with special projects and other duties as assigned.

Skills

Written and verbal communication

Organizational skills

Time management

Teamwork

Event technology

Interpersonal skills

Education

UF student enrollment

Tools

Microsoft Office

Qualtrics

Event planning tools

Job description

Job no: 541018
Work type: Student Ast
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Student Services
Department: 16010500 - LS-COLLEGE DEVELOPMENT

Classification Title:

Classification Title: STU AST – NON-CLERICAL & ADMIN

Must be enrolled as a University of Florida student and eligible to work on campus.

Job Description:

The Office of Advancement is seeking a dependable and organized Student Assistant to support the Advancement team with general administrative functions. The student will assist with communications, event and meeting coordination, maintaining records and contact information, and special projects that support the College’s advancement and engagement efforts.

Key Responsibilities:

• Assist with advisory board engagement, communications, programming, and special projects.
• Support advisory board member recruitment, onboarding, communications, and recognition activities.
• Assist with meeting and event planning, including scheduling, RSVPs, agendas, meeting materials, and event setup and breakdown.
• Maintain and update alumni, constituent, and advisory board contact information and mailing lists.
• Provide general administrative support, including meeting minutes, mailings, filing, copying, and document preparation.
• Assist with special projects and other duties as assigned.

$15 - $17 per hour, commensurate with experience.

Required Qualifications:

• Must be enrolled as a University of Florida student and eligible to work on campus.
• Students are employed on a part‑time basis, up to 20 hours per week.
• Availability to work a flexible schedule, including daytime, evening, and occasional weekend hours with advance notice.
• When assigned to an event, must be available for the duration of the event, including post‑event cleanup and breakdown activities.
• Strong written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to work collaboratively as part of a team and independently when needed.

Preferred:

• Experience with Microsoft Office applications and Qualtrics.
• Familiarity with event planning, event logistics, or venue operations.
• Ability to learn and operate event technology, including microphones, projectors, and audiovisual equipment.
• Excellent interpersonal skills and ability to interact professionally with a wide variety of constituents and guests.
• Ability to exercise sound judgment and work independently on assigned projects.
• Strong attention to detail and commitment to customer service.
• Reliable, responsible, and dependable work ethic.
• Ability to perform physical tasks, including lifting up to 30 pounds and assisting with event setup and breakdown.

Health Assessment Required:

Health Assessment Required: No.

Advertised: 19 Aug 2026 Eastern Daylight Time
Applications close: 04 Sep 2026 Eastern Daylight Time

The University of Florida is an Equal Employment Opportunity Employer.