Advanced Administrative Grants Assistant: Albany

Peak Performers; City of Albany (NY); On-site; USD 31,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

403(b) Retirement Plan

Direct Deposit

Job summary

Peak Performers in Albany, NY is seeking an Advanced Administrative Grants Assistant to join our Central Office Team. Working under the Assistant Director, you will serve as a high-level operational partner, coordinating contracts, procurements, and unit administration with precision.

The role requires strong MS Office skills, the ability to read contract language, and excellent organization. Associate degree is required; two years of office experience preferred; this onsite position offers a

Qualifications

• Associate’s degree required; Bachelor’s degree preferred or equivalent experience.
• 2+ years of professional office or high-level administrative experience.
• Advanced proficiency with MS Office, especially Excel.

Responsibilities

• Contract & Procurement Support: Review, organize, and track contracts and proposals.
• Systems & Workflow Management: Maintain filing systems and update tracking spreadsheets.
• Administrative & Evaluation Coordination: Manage evaluation docs and meeting logistics.
• Communications & Research: Monitor inboxes, liaise with vendors, conduct basic research.
• Special Projects: Support unit leadership with ad-hoc initiatives.

Skills

Attention to detail

Strong organization

Contract interpretation

Effective communication

Education

Associate’s degree

Bachelor’s degree preferred

Tools

MS Office (Excel)

Job description

Advanced Administrative Grants Assistant: Albany

Loading... Peak Performers is seeking a focused, motivated, and highly organized Assistant to join our Central Office Team. Working directly under the Assistant Director, this role serves as a high-level operational partner, ensuring smooth workflows across contracts, procurements, and unit administration. No prior grants, contracts, or specialized legal experience is required. We are looking for an adaptable self-starter with strong tech skills who can quickly absorb new subject matter, read and understand contract language, and deliver high-level administrative support.

The Peak Performers Difference

• Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
• Participation in a403(b)-retirementplan.
• Priority placement for qualified applicants with chronic medical conditions and/or disabilities.
• Weekly payments through direct deposit.
• In business since 1994 with thousands of successful job placements.

Major Duties

• Contract & Procurement Support: Review, organize, and track solicitations, contracts, and proposals to ensure compliance with basic contract language and legal/procurement requirements.
• Systems & Workflow Management: Streamline unit operations, maintain structured filing systems, and keep complex tracking spreadsheets up to date.
• Administrative & Evaluation Coordination: Manage evaluation documentation, process files in internal databases/SFS, coordinate meeting logistics, and record meeting notes.
• Communications & Research: Monitor multiple shared email inboxes, communicate professionally with external vendors and partners, and conduct basic research as needed.
• Special Projects: Drive special initiatives and support unit leadership with ad-hoc projects

What We’re Looking For

• Education: Associate’s degree required;Bachelor’sdegree preferred (or equivalent transferable education/experience).
• Experience: 2+ years of professional office or high-level administrative experience. Transferable experience in fast-paced executive or legal support environments is a strong plus.
• Technical Mastery: Advanced proficiency with MS Office (especially Excel) and demonstrated comfort learning new software systems and technology quickly.
• Core Skills: Ability to comprehend and interpret complex written materials, legal language, and contract guidelines. Excellent attention to detail, strong organization, and high flexibility.

Exciting Opportunity Details

• Rate:$27.00 per hour
• Length of Engagement: ASAP- August 9, 2027
• Days/Hours:Monday-Friday, 8am- 5pm
• Location:Albany, NY 12208Onsite

Applicants for employment with Peak Performers must possess work authorization that does not require sponsorship for a visa now or in the future. Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability, or any other characteristic protected by law. Custom Job ID: 27-NY-PO3040.1 #LI-Onsite #CHP