Assistant Director, Grants & Contract Management (Non-Profit) - Manhattan

AHRC New York City; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical insurance

Paid training

PTO

Vision insurance

Tuition reimbursement

FSA

403(b) match

Life insurance

Referral program

Job summary

AHRC New York City is seeking an Assistant Director, Grants & Contracts Management (Non-Profit) in Manhattan to lead day-to-day grant and contract activities, ensure regulatory compliance, and support financial reporting. This role partners with Finance, Programs, and external funders to optimize funding utilization and maintain strong internal controls.

The position offers a $100,000 annual compensation with a comprehensive benefits package and a 35-hour workweek, Monday–Friday, 9am–5pm.

Qualifications

• Bachelor's degree in Accounting, Economics, Finance, Business Administration, Public Administration, or a related field.
• 5+ years of progressive experience in grants management, nonprofit finance, contracts administration, and financial reporting.
• Experience administering government and private grants, including contract management, budgeting, billing, compliance, and financial analysis.
• Experience supporting financial statement audits, Single Audits, regulatory reviews, and funder monitoring activities.
• Demonstrated ability to mentor staff and collaborate across Finance and Program teams.

Responsibilities

• Oversee the grants and contracts administration from award setup through closeout, ensuring compliance with funding requirements.
• Review grant budgets, contract terms, and award agreements for regulatory compliance.
• Monitor grant expenditures, revenue recognition, and contract performance to ensure accurate reporting.
• Prepare and submit invoices, financial reports, reimbursement requests, and claims to funding agencies.
• Collaborate with program leadership and external partners to resolve billing and budgeting issues.
• Maintain grant records and supporting documentation for audit readiness.
• Support annual financial statement audits and Single Audits with schedules and documentation.

Skills

Grants management

Nonprofit finance

Budgeting

Financial reporting

Contract administration

Audit compliance

Staff mentoring

ERP systems

Microsoft Dynamics GP

Cross-functional collaboration

Education

Bachelor's degree in Accounting/Economics/Finance/Business Admin

Tools

Microsoft Dynamics GP (Great Plains)

NetSuite

Prophix

Monday.com

Job description

Assistant Director, Grants & Contract Management (Non-Profit) - Manhattan

• Full-time

AHRC New York City is a large, complex nonprofit organization dedicated to supporting neurodivergent children and adults (those with autism, down syndrome, cerebral palsy, intellectual/developmental disabilities, and other disabilities) through a broad spectrum of services , and a family governed organization that envisions a socially just world where the power of difference is embraced and reflected in all that we do. Generosity guides us as we honor our legacy and continuously grow through a culture of curiosity, creativity, and optimism and as we advocate for people with disabilities to lead full and equitable lives.

AHRC NYC is seeking an Assistant Director, of Grants & Contract Management. The Assistant Director has an important role in managing the day-to-day priorities and deliverables for the Grants & Contract Unit. This position supports the Director and Finance leadership in ensuring accurate financial reporting, billing, budget management, regulatory compliance, contract administration, audit readiness, and timely reimbursement from government and private funding sources. The Assistant Director serves as a key liaison between Finance, Program Operations, and external funding agencies while providing operational direction and guidance to Grants & Contract staff.

Compensation Package: $100,000 per year plus a very generous and comprehensive Benefit package. See Benefit information below.

Schedule: Monday-Friday 9am-5pm (35 hours per week).

ESSENTIAL RESPONSIBILITIES

Grants & Contracts Management

• Oversee the administration of government and private grants and contracts from award setup through closeout, ensuring compliance with funding requirements and organizational policies.
• Review grant budgets, contract terms, and award agreements to ensure compliance with federal, state, local, and private funder regulations.
• Monitor grant expenditures, revenue recognition, and contract performance to maintain financial integrity, budget compliance, and accurate reporting.
• Oversee the preparation and submission of invoices, vouchers, financial reports, reimbursement requests, and claims to funding agencies in accordance with reporting deadlines.
• Review and process budget modifications, contract amendments, and grant closeout documentation to ensure accuracy and compliance.
• Monitor accounts receivable activity, oversee timely billing, and support collection efforts to optimize cash flow and minimize outstanding balances.
• Collaborate with program leadership, finance teams, and external stakeholders to resolve billing, budget, reimbursement, and contract-related issues.
• Ensure ongoing compliance with federal, state, city, and private funder regulations, as well as internal financial policies and grant management standards.

Financial Analysis & Reporting

• Analyze grant expenditures and revenue trends to identify financial risks, optimize funding utilization, and support strategic decision-making.
• Prepare, review, and reconcile monthly grant financial reports to ensure accuracy, compliance, and timely reporting.
• Develop financial projections, cash flow forecasts, and spending analyses for assigned grants and funding streams to support effective resource planning.
• Support annual budgeting, forecasting, and long-range financial planning processes by providing detailed financial analysis and recommendations.
• Collaborate with FP&A teams and program leadership to develop budget narratives, funding proposals, and grant applications aligned with organizational objectives.
• Design, develop, and maintain financial reporting tools, dashboards, and performance metrics to monitor grant activity, track budget variances, and improve financial transparency.

Audit & Compliance

• Serve as the primary point of contact for grant-related audits, fiscal reviews, and monitoring visits, ensuring timely coordination and successful outcomes.
• Coordinate documentation requests, prepare audit responses, and collaborate with internal stakeholders to facilitate audit and monitoring activities.
• Maintain accurate grant records and supporting documentation to ensure compliance with funding requirements and audit readiness.
• Support annual financial statement audits and Single Audit requirements by providing financial schedules, documentation, and audit support.
• Identify, recommend, and implement process improvements to strengthen internal controls, enhance compliance, and improve the efficiency of grant administration and financial reporting.

Other Essential Responsibilities

• Provide day-to-day operational leadership and guidance to Grants & Contract staff, ensuring efficient workflow and adherence to organizational policies.
• Review work products for accuracy, completeness, regulatory compliance, and adherence to internal quality standards.
• Mentor, train, and support staff development through coaching, and knowledge sharing.
• Ensure adherence to annual formal performance feedback processes by completing and delivering required written evaluations to all staff supervised.
• Foster collaboration among Finance, Program Operations, and external stakeholders to support effective grant administration and financial management.
• Support departmental initiatives that improve operational efficiency, transparency, customer service, and cross-functional communication.
• Utilize financial and grants management systems to maintain accurate grant records, financial data, and reporting.
• Support enhancements to grants management processes, internal controls, and compliance procedures to improve operational effectiveness.
• Participate in the implementation, optimization, and ongoing maintenance of financial systems, reporting tools, and process automation initiatives.
• Develop and maintain standardized procedures, workflows, and documentation to promote operational consistency, compliance, and continuous process improvement.

Qualifications

• Bachelor's degree in Accounting, Economics, Finance, Business Administration, Public Administration, or a related field.
• 5+ years of progressive experience in grants management, grants accounting, nonprofit finance, contracts administration, and financial reporting.
• Experience administering government and private grants, including contract management, budgeting, billing, compliance, and financial analysis.
• Experience supporting financial statement audits, Single Audits, regulatory reviews, and funder monitoring activities.
• Demonstrated experience providing operational guidance, mentoring staff, and collaborating across Finance and Program teams.
• Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
• Experienced with ERP and financial management systems, including Microsoft Dynamics GP (Great Plains), NetSuite, Prophix, Monday.com, Passport, SFS, or comparable grant and financial management platforms preferred.
• Strong knowledge of nonprofit grant administration, contracts management, billing, revenue recognition, and funder compliance.
• Expertise in budgeting, forecasting, cash flow analysis, grant reconciliations, financial reporting, and variance analysis.
• Excellent analytical, problem-solving, organizational, and project management skills with the ability to manage multiple priorities and meet critical deadlines.
• Effective written and verbal communicator with experience preparing financial reports, budget narratives, audit documentation, and funding proposals.
• Demonstrated ability to build collaborative relationships with cross-functional teams, executive leadership, auditors, and government and private funding agencies.
• Exercise sound judgment while maintaining the highest standards of professionalism, confidentiality, and financial integrity.
• Flexibility to operate in a rapidly-changing work environment, with ability to adapt and be sensitive to organizational culture.
• Demonstrable passion for the agency’s mission.

Benefits

• Quality Medical Insurance (single & family plans)
• Paid Training
• Paid time off (sick, personal & vacation)
• Vision insurance
• Tuition Reimbursement
• Flexible Spending account
• 403(b) match
• Life insurance
• Referral program

AHRC New York City is an Equal Opportunity Employer. We consider applicants for all positions without regard to age, race, color, creed, religion, national origin, alienage or citizenship status, gender, sex, sexual orientation, pregnancy, disability, marital status, partnership status, military status, status as a victim of domestic violence, sex offenses or stalking, genetic information, or unemployment or any other protected characteristic under federal, state or local law.

All your information will be kept confidential according to EEO guidelines.

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