ADULT EDUCATION SECRETARY

Walsh Community Education Center; Sterling Heights (MI); On-site; USD 22,000 - 30,000; Full time

Job summary

Utica Community School District Walsh Community Education Center in Sterling Heights, Michigan is seeking an Adult Education Secretary to support daily operations of Adult Education programs, including ABE, ASE, ESL, and High School Completion.

The role involves registering students, entering data in PowerSchool/TOPSpro/MAERS, coordinating attendance, and providing clerical support to the Adult Education Supervisor in a fast-paced, confidential school environment.

Qualifications

• Ability to work independently; self-motivated and aligned with District performance expectations.
• Able to work in a fast-paced, stressful, and high expectation environment.
• Experience in a school setting is preferred.
• Ability to organize and prioritize clerical and daily work assignments.
• Possess polite, efficient, and effective telephone communication skills.
• Ability to maintain strict confidentiality.
• Enthusiastic and positive attitude.
• Ability to work calmly and effectively amongst numerous interruptions.
• Possess and demonstrate skills in human relations with staff, students, and parents.
• Experience in all Microsoft and Google applications.
• Demonstrated interpersonal skills.
• Other duties as assigned by immediate supervisor.
• Proficiency test(s) will be required.

Responsibilities

• To perform all duties and responsibilities which promote the goals and objectives of the Utica Community School District Adult Education programs.
• Support the daily operations of Adult Education programs, including Adult Basic Education (ABE), Adult Secondary Education (ASE), English as a Second Language (ESL), and High School Completion
• Maintain compliance with district policies and State of Michigan program guidelines.
• Register and intake students for Adult Education programs.
• Enter and manage student data in PowerSchool, TOPSpro, and the Michigan Adult Education Reporting System (MAERS)
• Communicate daily with students regarding absences to support attendance and retention
• Track and record daily and weekly attendance; monitor patterns and report concerns to the Adult Education Supervisor
• Track and enter student instructional hours in TOPSpro/MAERS
• Conduct required follow-up with students in accordance with State of Michigan requirements
• Provide clerical and administrative support to the Adult Education Supervisor
• Perform general office and secretarial duties
• Respond to program-related inquiries from students, staff, and community members
• Provide phone and in-person support; communicate effectively with students, teachers, and community partners
• Additional duties as assigned

Skills

Independent work

Fast-paced environment

School setting experience

Organizational skills

Phone communication

Confidentiality

Positive attitude

Interpersonal skills

Microsoft & Google apps

Proficiency tests

Tools

PowerSchool

TOPSpro

MAERS

Job description

Utica Community School District Walsh Community Education Center - Sterling Heights, Michigan Open in Google Maps

ADULT EDUCATION SECRETARY

Utica Community School District Walsh Community Education Center - Sterling Heights, Michigan Open in Google Maps

This job is also posted in Utica Community School District

Job Details

Job ID: 5941548

Application Deadline: Posted until filled

Posted: Sep 28, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Hours: Monday-Friday,8:00 a.m. - 5:00 p.m.

Part of Community Ed/Non-Affiliated

Qualifications

• Ability to work independently; self-motivated and aligned with District performance expectations.
• Able to work in a fast-paced, stressful, and high expectation environment.
• Experience in a school setting is preferred.
• Ability to organize and prioritize clerical and daily work assignments.
• Possess polite, efficient, and effective telephone communication skills.
• Ability to maintain strict confidentiality.
• Enthusiastic and positive attitude.
• Ability to work calmly and effectively amongst numerous interruptions.
• Possess and demonstrate skills in human relations with staff, students, and parents.
• Experience in all Microsoft and Google applications.
• Demonstrated interpersonal skills.
• Other duties as assigned by immediate supervisor.
• Proficiency test(s) will be required.

Responsibilities

To perform all duties and responsibilities which promote the goals and objectives of the Utica Community School District Adult Education programs.

• Support the daily operations of Adult Education programs, including Adult Basic Education (ABE), Adult Secondary Education (ASE), English as a Second Language (ESL), and High School Completion
• Maintain compliance with district policies and State of Michigan program guidelines.
• Register and intake students for Adult Education programs.
• Enter and manage student data in PowerSchool, TOPSpro, and the Michigan Adult Education Reporting System (MAERS)
• Communicate daily with students regarding absences to support attendance and retention
• Track and record daily and weekly attendance; monitor patterns and report concerns to the Adult Education Supervisor
• Track and enter student instructional hours in TOPSpro/MAERS
• Conduct required follow-up with students in accordance with State of Michigan requirements
• Provide clerical and administrative support to the Adult Education Supervisor
• Perform general office and secretarial duties
• Respond to program-related inquiries from students, staff, and community members
• Provide phone and in-person support; communicate effectively with students, teachers, and community partners
• Additional duties as assigned

NONDISCRIMINATION It is the policy of the Utica Community Schools that no person on the basis of race, color, religion, nation origin or ancestry, age, sex, marital status or handicap shall be discriminated against, excluded from participation in, denied the benefits of or otherwise be subjected to discrimination by this educational agency.

Position Type: Full-Time

Salary: $16.83 to $22.15 Per Hour

Job Categories:

Support Staff > Secretary

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• Citizenship, residency or work visa required

Contact Information

• Human Resources Department
• 11303 Greendale
• Sterling Heights, Michigan 48312
• Phone: [phone]
• Email: [e-mail]

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