ADT Specialist & EHR Admissions Coordinator

LIFESKILLS INC; Bowling Green (KY); Hybrid; USD 21,000 - 23,000; Full time

Job summary

LifeSkills Inc. seeks an ADT (Admission, Discharge, and Transfer) Specialist to manage client status changes in the Carelogic EHR, acting as a bridge between clinical programs, billing, and administrative teams to ensure accurate processing and documentation.

The role requires meticulous attention to detail, strong organization, and the ability to handle high-volume data entry while maintaining confidentiality and supporting billing accuracy and regulatory compliance.

Qualifications

• High School Diploma required; strong organizational and data-entry skills.
• Experience in a behavioral health setting and with an EHR is preferred.
• Ability to maintain confidentiality and work with sensitive information.

Responsibilities

• Maintain expert knowledge of Carelogic ADT functions related to client care and billing.
• Ensure HIPAA compliance and protect patient information.
• Respond to inquiries about client status, enrollment, and documentation requirements.
• Complete admissions in the EHR with all required data elements.
• Process discharges in the EHR, close episodes of care, update service dates, and file discharge documents.
• Coordinate internal/external transfers between programs and levels of care; maintain EHR continuity.
• Conduct regular audits to identify and correct demographic or admission data errors.
• Notify providers to complete required documentation to support ADT processing.
• Liaise with IT for system issues impacting discharges.
• Follow up on missing admission/discharge/transfer documentation.
• Stay current on company compliance policies for chart discharge procedures.
• Generate weekly reports on service gaps and trigger discharge summaries.

Skills

Attention to detail

Organizational skills

Data entry

HIPAA compliance

Education

High School Diploma

Tools

CareLogic

Job description

LifeSkills Inc. seeks an ADT (Admission, Discharge, and Transfer) Specialist to manage client status changes in the Carelogic EHR, acting as a bridge between clinical programs, billing, and administrative teams to ensure accurate processing and documentation.

The role requires meticulous attention to detail, strong organization, and the ability to handle high-volume data entry while maintaining confidentiality and supporting billing accuracy and regulatory compliance.